Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on July 6, 2009 at 7:00 p.m.

 

PRESENT:  Mayor David P. Helms; Jane Hale, Eugene Hendrick, Bill Weaver and Mark Warren, Council Members; Town Manager John E. B. Clark, Jr.; Town Engineer/Assistant Town Manager Cecil Hicks; Police Chief Michael Roberts; Lt. Rex Anders; Community & Economic Development Director Ken Heath; Town Clerk/Director of Finance Dixie Sheets.

 

INVOCATION/PLEDGE TO THE FLAG:   Mr. Hicks rendered the invocation.   Mayor Helms led the Pledge to the Flag.

 

VISITORS:  Dave White

 

MINUTES:  Upon motion of Mr. Weaver, seconded by Mrs. Hale and vote of 4 AYES and 0 NOES, the minutes of the meeting, conducted on June 15, 2009, were approved as written and distributed.   Mrs. Hale, Mr. Weaver, Mr. Warren and Mr. Hendrick voted affirmatively.

 

Upon motion of Mr. Weaver, seconded by Mrs. Hale, and vote of 4 AYES and 0 NOES, the minutes of a Special Called Meeting, conducted on June 30, 2009, were approved as written and distributed.   Mrs. Hale, Mr. Weaver, Mr. Warren and Mr. Hendrick voted affirmatively.

 

APPOINTMENT TO THE BOARD OF THE LINCOLN THEATRE:  Mayor Helms stated that Dr. Gates is the Town’s current representative.    Upon motion of Mr. Weaver, seconded by Mrs. Hale and vote of 4 AYES and 0 NOES, this item was continued.

 

APPOINTMENT TO DOWNTOWN HOUSING BOARD:  Mr. Heath explained that the Downtown Housing Board was established in 1998, when the downtown apartments were renovated.  The group now acts as an advisory board only.  They meet on an “as needed” basis.  Mr. Heath presented the following names for reappointment to the Downtown Housing Board:  Harry Howe, Mike Morello, Hilary Thompson, and Terry Hayden.  Upon motion of Mr. Hendrick, seconded by Mrs. Hale and vote of 4 AYES and 0 NOES, the recommendations were approved.

 

Upon motion of Mr. Weaver, seconded by Mr. Hendrick, and vote of 3 AYES and 1 ABSTENTION (Warren), Mr. Warren was appointed as the Town’s representative on the Downtown Housing Board.

 

APPOINTMENT TO MT. ROGERS PLANNING DISTRICT COMMISSION:   Mayor Helms stated that Dr. Gates is the Town’s current representative.  Upon motion of Mr. Weaver, seconded by Mrs. Hale and vote of 4 AYES and 0 NOES, this item was continued.

 

APPOINTMENT TO MARION PLANNING COMMISSION (JAMES BARKER):    Mr. Hicks stated that he has been unable to contact Mr. Barker to determine his desire to be reappointed.   This item was continued.

 

REPORT ON EAST CHILHOWIE STREET BRIDGE:   Mr. Clark reported that the Street Committee met concerning the damage to the East Chilhowie Street Bridge due to a car crash.   Mattern & Craig, the Town’s current bridge inspectors, estimate the damage to be up to $200,000.  They have submitted a proposed contract for repair design in the amount of $31,000.  The Town felt that this amount was high, considering the repair estimate.  Mr. Warren moved that Mr. Clark be empowered to negotiate contract amount with Mattern & Craig on Bridge design and report back to Council.   Mr. Warren further moved that Mr. Clark also be given the authority to discuss possible design costs with Thompson and Litton, in the event that negotiations with Mattern & Craig are unsuccessful.   Mr. Weaver seconded the motion.  Council approved the same by a vote of 4 AYES and 0 NOES.

 

REPORT ON STRIPING BIDS/CONTRACT:   Mr. Hicks advised that the Street Committee has reviewed the two (2) bids received on the striping project.   Dale Richardson’s bid was $28,253.15.   LLT’S Paving bid was $16,947.92.   Mr. Hicks stated that the Town will provide paint, glass beads, and the Town’s “moon buggy”, but will provide no labor.   Upon motion of Mr. Warren, seconded by Mrs. Hale and vote of 4 AYES and 0 NOES, the striping project was awarded to LLT’S Paving.    Mrs. Hale, Messrs Weaver, Warren, and Hendrick voted affirmatively

 

ADOPTION OF CHANGES IN THE CODE OF VIRGINIA, AS AMENDED:  Upon motion of Mr. Weaver, seconded by Mr. Hendrick and vote of 4 AYES and 0 NOES, Council adopted the changes in the Code of Virginia, as amended.  Mrs. Hale, Messrs Weaver, Warren, and Hendrick voted affirmatively.

 

EQUIPMENT COMMITTEE:   Mr. Warren advised that the Equipment Committee has reviewed the schedule for use of the new street sweeper.   Employees have been trained to operate the sweeper.   Mr. Clark stated that several adjustments have been made to improve the operation of the sweeper, including installation of an upper mirror.  Adjustments may have to be made so that the brushes will clean on pavement where it is above the curb.    The downtown area will be cleaned twice each week, beginning at 5:30 a.m.   It was suggested that notification of the schedule be communicated with downtown apartment dwellers so that they may park elsewhere when the sweeper is scheduled downtown.  

 

WEBSITE:  Mr. Hendrick inquired as to why the website has not been updated and why the search engine is not engaged.  He was advised that Todd Long and Chris King are building the information on the website.  Mr. Clark and Mr. Hicks will discuss this matter with Mr. Long and Mr. King.

 

CHILI COOK-OFF:  The Town Council will enter a team in the Chili Cook-Off to be held in Downtown on July 17, 2009 at 6 p.m.

 

EMPLOYEE & RETIREE PICNIC:  Mayor Helms stated that the Employee and Retiree Picnic was successful and everyone had a good time.

 

FIREWORKS:   Fireworks were held at the MSHS Stadium on July 4th.   Those in attendance were very complimentary of the event.   Hopefully, live music will be available next year.

 

DOWNTOWN FESTIVAL:  Mr. Heath informed Council that the Downtown Festival will be held the weekend of July 17 in conjunction with the Hungry Mother State Park Arts and Crafts Festival.  There will be no craft vendors on the Courthouse lawn.  There will be bluegrass music on Broad Street and the Phantoms will perform on Main Street.   Town buses will also be available to transport folks to the Park.

 

ARTWALK-APPALACHIAN SPIRIT GALLERY:  The Artwalk will be conducted on July 10th.   The Appalachian Spirit Gallery has requested a meeting with the Building Committee to discuss additional restoration of the building and related matters.

 

RECYCLING:   Mr. Heath stated that Fresh Fruits Recycling Center will collect TVs, Computers, and other electrical equipment for recycling on Saturday, July 11th at the Farmer’s Market. 

 

SMYTH COUNTY NEWS AND MESSENGER:  Mr. Heath expressed the Town’s appreciation for the coverage and advertisement for Town events to Mr. Dan Kegley and the Smyth County News and Messenger.

 

SCHEDULE OF EVENTS:   Mayor Helms encouraged the Towns of Marion, Chilhowie and Saltville and Smyth County to coordinate, with each other, on events.

 

SCHOOLHOUSE:   Mr. Clark advised that DHCD representative, Jimmy Wallace, will meet with Town staff on Friday, July 10 to discuss contract negotiations on the 1908 Schoolhouse renovations.  Mr. Clark further stated that the Town expects confirmation of the DHCD grant funding for this project in the near future.

 

Upon motion, duly seconded and vote of 4 AYES and 0 NOES, the meeting was adjourned.

 

 

_____________________________              _____________________________

Mayor                                                              Clerk