Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David P. Helms; Dr. James Gates, Jane Hale, Suzanne Jennings, Mel Leaman, Eugene Hendrick, Bill Weaver and Mark Warren, Council Members; Town Manager John E. B. Clark, Jr.; Town Engineer/Assistant Town Manager Cecil Hicks; Police Chief Michael Roberts; Sgt. Rick McNew; Purchasing Agent B. J. Hamm; Town Attorney Mark Fenyk; Community & Economic Development Manager Ken Heath; Town Clerk/Director of Finance Dixie Sheets.
INVOCATION/PLEDGE TO THE FLAG: Cecil Hicks rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Steve Holly
MINUTES: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 7 AYES and 0 NOES, the minutes of the meeting, conducted on June 1, 2009, were approved as written and distributed. Dr. Gates, Mrs. Jennings, Mrs. Hale, Messrs Leaman, Hendrick, Warren and Weaver voted affirmatively.
Upon motion of Mrs. Jennings seconded by Mr. Weaver and vote of 7 AYES and 0 NOES, the minutes of the Special Called Meeting conducted on June 8, 2009 were approved as written and distributed. Dr. Gates, Mrs. Jennings, Mrs. Hale, Messrs Leaman, Hendrick, Warren and Weaver voted affirmatively.
PUBLIC HEARING – PROPOSED FY 2009-2010 ANNUAL BUDGET: Mr. Steve Holly,
Mrs. Jennings moved that Council grant the request for funds
to Brain Injury Services of Southwest Virginia in the amount of $500. Mr. Weaver seconded the motion. The motion was defeated by a vote of 2 AYES
REPORT ON GOVERNING BODIES AGREEMENT ON PARKING GARAGE, AUTHORIZATION TO SIGN AGREEMENT, AND DISPOSITION OF APPRAISAL BILL:
Mr. Fenyk informed Council that the County Attorney John Tate requested a proviso that the County clean the garage area of snow and that the Town perform general maintenance duties. Council members were perplexed that these issues had to be addressed before the design is completed. Mr. Heath advised that DHCD is only asking for a basic agreement between the Town and County on the parking structure. Discussion ensued. Dr. Gates moved that the Agreement be signed, as is, and that appropriate Town officials be authorized to sign. He further moved that the Town perform routine maintenance on the facility and that the Town receive any revenue generated from the parking deck. Mrs. Jennings seconded the motion. Council approved the same unanimously. Dr. Gates, Mrs. Hale, Mrs. Jennings, Messrs Leaman, Weaver, Warren and Hendrick voted affirmatively.
DISPOSITION OF THE APPRAISAL BILL: Mrs. Jennings stated that Mr. Bill Huber and Mr. Joe Ellis, speaking on behalf of a group of citizens, had informed Town Council that private citizens would pay for the appraisal services. Mrs. Jennings moved that Dr. Gates approach these gentlemen to discuss the appraisal services bills. Mrs. Hale seconded the motion. Council approved the motion unanimously.
REPORT ON RURAL DEVELOPMENT FUNDING AND RESOLUTION
SUPPORTING SAME: Upon motion of Mr.
RESOLUTION OF THE GOVERNING BODY OF THE TOWN OF
The Governing Body of the Town of
BE IT HEREBY RESOLVED that, in order to facilitate obtaining financial assistance from the United States of America, acting by and through the Rural Housing Service, an agency of the United States Department of Agricultural, (the Government) in the development of Police and Fire Equipment to serve the community, the Town of Marion does hereby adopt and abide by the covenants contained in the agreements, documents, and forms required by the Government to be executed.
BE IT FURTHER RESOLVED, that the Mayor of the Town of Marion be authorized to execute on behalf of the Town of Marion the above-referenced agreements and to execute such other documents including, but not limited to, debt instruments and security instruments as may be required in obtaining the said financial assistance.
This Resolution, along with a copy of the above-referenced documents, is hereby entered into the permanent minutes of the meetings of this Governing Body.
John E. B. Clark, Jr., Town Manager David P. Helms, Mayor
I hereby certify that the above
resolution was duly adopted by the members of the Governing Body of the Town of
NOTICE OF SPECIAL MEETING ON JUNE 30, 2009 AT 5:15 P.M.: Mayor Helms set a Special Meeting of Marion Town Council at 5:15 p.m., on June 30, 2009, for the purpose of ending fiscal year matters.
ACCOUNTS: Mr. Weaver moved that the accounts be paid in the amount of $562,612.55. Mrs. Jennings seconded the motion. Council approved the same by a vote of 7 AYES and 0 NOES. Dr. Gates, Mrs. Jennings, Mrs. Hale, Messrs Leaman, Hendrick, Warren and Weaver voted affirmatively.
INVESTMENTS: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the Investment Report was approved as written and distributed.
RECYCLING UPDATE ON OIL/PAINT AND SCHOOL BOARD /FIRST FRUITS VENTURE: Mr. Heath advised that no additional information is available on these matters.
REQUEST FROM DISTRICT
DEER POPULATION: Mrs. Jennings stated that several complaints have been received concerning the increased deer population in Town. Discussion ensued. Mrs. Jennings moved that the Town request a representative from the Game and Inland Fisheries Commission attend Council Meeting on what action can be taken. Mr. Leaman seconded the motion. Council approved unanimously.
Mr. Hendrick stated that he attended an Urban Deer Management Seminar several years ago. He added that the Deer Management can be addressed by Controlled Hunting Programs. The Town may control the type of weapons to be used and such action would require a public hearing. According to Mr. Hendrick, 21 localities currently participate in this type of program.
CLARIFICATION ON OLD SCHOOL AND PARKING GARAGE: Mr. Leaman stated that the success of the renovation of The Lincoln Theatre is attributed to many, many people who volunteered their time, expertise and finances to this project. He stated that, at no time, did he intend to insinuate that a select few were responsible for the success of The Lincoln Theatre renovation.
RELAY FOR LIFE: Ms. Sheets informed Council that the Town contributed $564 to Relay for Life. Mr. Bill Earp won the “one year free garbage collection” from the Town.
DOWNTOWN AWARDS: Mayor Helms stated that he attended the Downtown Awards and those receiving awards seemed most appreciative.
RESOLUTION IN OPPOSITION TO THE APPALACHIAN POWER REQUESTED RATE INCREASE: Upon motion of Mrs. Hale, seconded by Mr. Leaman and vote of 5 AYES and 2 NOES (Gates, Hendrick), the following resolution was adopted.
RESOLUTION IN OPPOSITION TO THE
APPALACHIAN POWER REQUESTED RATE INCREASE
WHEREAS, the Town of
WHEREAS, the Town of
Corporation Commission, and;
WHEREAS, the Town Council for the Town of
NOW, THEREFORE, LET IT BE RESOLVED that the Town Council of
Marion does hereby make known its
opposition to the rate increases presented to the Virginia State Corporation Commission for review. The Town of Marion, Virginia asks the
LET IT FINALLY BE RESOLVED that this resolution shall become effective June 15, 2009.
David P. Helms, Mayor
FARMER’S MARKET: Mr. Heath advised that the Farmer’s Market is going well. Currently, it is between seasons…flower and plant season is ending and the fresh vegetables have not ripened. There are other items to be purchased, such as canned goods, meat, and bread.
CHILI TEAM: Mr. Heath stated that information on the Town Chili Team has been provided. Mayor Helms asked that Mr. Heath make some personal contacts to increase the number of chili teams.
FIRST FRUITS AGREEMENT:
The Water Committee will meet to discuss the Agreement between First
Fruits Company and the Town of
Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.