Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David P. Helms; Dr. James Gates, Jane Hale, Suzanne Jennings, Mel Leaman, Eugene Hendrick, Bill Weaver and Mark Warren, Council Members; Town Manager John E. B. Clark, Jr.; Town Engineer/Assistant Town Manager Cecil Hicks; Police Chief Michael Roberts; Sgt. Shawn Conklin; Town Attorney Mark Fenyk; Community & Economic Development Manager Ken Heath; Town Clerk/Director of Finance Dixie Sheets.
INVOCATION/PLEDGE TO THE FLAG: Rev. Steve Dues rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Jeff Spickard, Rev. Steve Dues, Teresa Hall
MINUTES: Upon motion of Mrs. Jennings, seconded by Mr. Leaman, and vote of 7 AYES and 0 NOES, the minutes of the meeting conducted on May 18, 2009 were approved as written and distributed. Dr. Gates, Mrs. Jennings, Mrs. Hale, Messrs Leaman, Hendrick, Warren, and Weaver voted affirmatively.
Upon motion of Mrs. Jennings, seconded by Mr. Leaman, and vote of 7 AYES and 0 NOES, the minutes of the Budget Workshop conducted on May 27, 2009 were approved as written and distributed. Dr. Gates, Mrs. Jennings, Mrs. Hale, Messrs Leaman, Hendrick, Warren, and Weaver voted affirmatively.
UPDATE ON THE OLD SCHOOL HOUSE PROJECT, RESOLUTION, REQUEST
FOR COMMITTEE TO ACT ON CONSULTANT, AND AGREEMENT AND DEADLINES: Mr. Fenyk presented an Agreement between the
NOTICE OF AWARD ON HEALTH DEPARTMENT STIMULUS PROJECT FOR
APPROVAL OF CONTRACT FOR RIVERVIEW PUMP STATION ENGINEERING
CONTRACT FROM LANE ENGINEERING: Mr.
Clark advised that a $50,000 Small Project Grant has been awarded to the Town
REPORT ON PAVING: Mr. Hicks stated that paving began last week and should be complete by Friday, June 5.
SET DATE FOR FREEDOM OF INFORMATION REVIEW: The required FOIA review date has been set on June 9 at 7:30 a.m. The location will be determined.
SET DATE FOR PUBLIC HEARING ON THE PROPOSED 2009-2010 BUDGET FOR JUNE 15, 2009 AT 7:00 P.M: Upon motion of Mrs. Jennings, seconded by Mr. Weaver, and vote of 7 AYES and 0 NOES, the Public Hearing on the proposed 2009-2010 Budget was scheduled on June 15, 2009 at 7:00 p.m.
FEDERAL STIMULUS FUNDS TO AID LOCALITIES: It was announced on May 20th that the Town of
ORDINANCE COMMITTEE – DOG COMPLAINTS: Mrs. Jennings raised the issue of dogs
defecating on their neighbor’s yard. The
Committee recommended that those complainants be informed that they should call
the Town Animal Control Officer Lee Farmer at the Marion Police Department to
report complaints. They must also be
willing to file a report and accompany Mr. Farmer to court. Mr. Farmer will talk to owners of dogs who
have been identified concerning the complaint.
Also, Mr. Farmer will patrol in the area in hopes of catching the
perpetrators. Mr. Fenyk noted that an
owner of any dog running loose in the Town of
TRASH COLLECTION: Mrs.
Hale stated that she has received several complaints from residents of
MEMORIAL DAY CELEBRATION: Mayor Helms reported that the Annual Memorial Day Celebration was again a huge success. He thanked the Town staff that helped with the event. He also thanked VFW Post 4667 for their continued support of our community.
BUDGET PREPARATION: Mayor Helms thanked Council and Town staff for their work on the proposed 2009-2010 Budget. Ms. Sheets advised that the budget will be advertised in the June 6 issue of the Smyth County News and Messenger. A copy of the advertisement was provided for each Council Member.
TEMPORARY CLOSURE OF RIGHT OF WAY IN THE TOWN OF
FINANCE COMMITTEE – DESTINATION IMAGINATION: Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, $250 was allocated for the Destination Imagination Team to attend the World Championships.
SENIOR DAY: Mr. Heath
reported that Senior Day was held on May 29, 2009 at the
DOWNTOWN AWARDS: Mr. Heath invited Town Council to attend the Downtown Awards to be held at the new Conference Center Downtown on June 11 at 6 p.m. Light refreshments will be served.
NATIONAL SOCIETY OF THE SONS OF THE AMERICAN
REVOLUTION: Mayor Helms informed Town
Council that the National Society of the Sons of the American Revolution
presented the Town with a Certificate of Commendation in Recognition of Exemplary
Patriotism in the display of The Flag of the
PURSUANT TO CODE OF VIRGINIA 1950, AS AMENDED SECTION 2.2-3711 (A3) (A7) and upon motion of Mrs. Jennings, seconded by Mr. Hendrick, and vote of 7 AYES and 0 NOES, Town Council entered into Closed Session to discuss Acquisition of Property and Consultation with Legal Council. Mrs. Jennings moved that it be known that only those matters identified in the motion and legally exempted from Open Session were discussed during the Closed Session. Dr. Gates seconded the motion. Council approved the same unanimously. Dr. Gates, Mrs. Hale, Mrs. Jennings, Messrs Hendrick Leaman, Warren and Weaver voted affirmatively.
In Support of a Virginia Community Development Block Grant Recovery
Application for the Marion Downtown Project
WHEREAS, the Town of Marion has completed the planning and preliminary design work necessary to address slum and blight in the Marion Downtown Project Area, and
WHEREAS, the Marion Downtown Project Area is contained by East Main Street, North Broad Street, East Lee Street, and North Church Street, and
WHEREAS, the Town
WHEREAS, the project will aid in the prevention or elimination of slums and blight.
WHEREAS, the Town
NOW THEREFORE BE IT
RESOLVED, that the Mayor of the Town of
Adopted 01 June 2009.
The Honorable David P. Helms, Mayor
Mr. Heath had read the resolution previously and upon changing the wording from have an agreement to are working on an agreement and upon motion of Dr. Gates, seconded by Mrs. Jennings, and unanimous vote, the Resolution was adopted.
APPOINTMENT OF A REVIEW COMMITTEE FOR PROPOSALS FROM ENGINEERS AND ARCHITECTAL FIRMS TO PROCURE THEIR SERVICES – Mayor Helms appointed Dr. Gates and Mr. Weaver. Council approved the appointments by a vote of 5 AYES and 2 ABSTENTIONS (Gates, Weaver).
Mr. Warren stated that he was uncomfortable with last year’s proposal to determine the best use for the school house property and the $1,000,000 estimated cost of the façade. Mr. Warren was informed that the Town will perform the façade work, particularly the soffit and windows. It was further noted that whoever occupies the space, at a later date, must be a 501c3 entity. The proposed best use was determined to be the Appalachian Regional School of Music.
Upon motion, duly seconded, and vote of 7 AYES and 0 NOES, the meeting was adjourned.