Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
Helms; Jane Hale, Tricia Spencer, Jim Owens, Bill Weaver, Jim Barker and Dr.
Jim Gates Council Members; Town Manager John E. B. Clark, Jr.; Town Attorney
Mark Fenyk; Police Lieutenant
INVOCATION/PLEDGE TO THE FLAG: Mr. Hicks rendered the invocation. Boy Scout Troop 1004 led the Pledge to the Flag.
VISITORS: Dr. Charles Wassum, Jeff Spickard, Billy Dungan, Kenneth Browning, Matthew Phillips, Zach King, Logan Blevins, Eric Blevins, Jesse Devaney, Jimmy Devaney, Tonya Devaney and Chris Gilley.
MINUTES: Upon motion of Mr. Weaver, seconded by Mrs. Hale and a vote of 6 AYES and 0 NOES, the minutes of the meeting held December 5, 2011 were approved as written. Messrs Barker, Owens, Weaver, Dr. Gates, Ms. Spencer, and Mrs. Hale voted affirmatively.
PUBLIC PRESENTATION: Scott Freeman from the Smyth-Wythe Airport Commission noted the new terminal building roof was completed. The December 22nd deadline to complete the terminal will not be met. It has been extended until January 31st.
Dr. Wassum noted
Mr. Kenneth Browning returned with information on a homeless shelter. He noted there is $500,000 available in grants to help homeless residents find jobs. Mayor Helms asked Mr. Browning to gather more information about the grant and report back to Council.
REQUEST FOR CHANGE ORDERS ON STREETSCAPE PROJECT: Mr. Heath noted change order number one is for drainage needed for the Parking Deck. Change order number two is basically a punch list. Upon motion of Dr. Gates, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES, change order number one was approved in the amount of $25,300 contingent with the County paying a portion based on the ratio of the project cost. Upon motion of Mr. Weaver, seconded by Mr. Owens and a vote of 6 AYES and 0 NOES, change order number two was approved in the amount of $26,780.00.
NOTICE OF CLOSING ON SEWER TREATMENT PLANT BIOGAS PROJECT AND REIMBURSEMENT OF FUNDS: Mr. Clark noted we have successfully closed on the Biogas Digester Project. Schedule 1 for disbursement of funds by Virginia Resource Authority has been received. Mr. Clark thanked Mark Fenyk and the Town staff for their help on the closing.
UPDATE ON PLANNING COMMISSION MEETING OF DECEMBER 12, 2011: Mr.
Hicks informed Council the Mount Rogers Community Services Board wants to
pursue the use of the three Residential lots for parking. This request is in
accordance with the Zoning Ordinance, Article 16 and is a permitted use.
APPROVAL OF SIGNATURES ON $477,284 PARKING DECK LOAN: Mr. Clark noted there had been a typographical error on the original document, which has been corrected to reflect 3% interest rate for five years. Upon motion of Mrs. Hale, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES, Council authorizes The Mayor and Town Manager to sign the necessary documents for the loan.
NOTICE OF VIOLATION AT SEWER TREATMENT PLANT: Mr. Clark reviewed the notification from the Department of Environmental Quality stating we are out of compliance with E. Coli levels. This is partly due to the failing UV System, which is currently being repaired as part of the Phase 1 Upgrade. The Department of Environmental Quality is aware that we are working to remedy this violation.
ACCOUNTS: Upon motion of Mr. Weaver, seconded by Dr. Gates and a vote of 6 AYES and 0 NOES, the accounts were approved for payment in the amount of $859,891.43, less $117.31 late fees to the Treasurer of Smyth County for tipping fees.
INVESTMENTS: Upon motion of Mr. Owens, seconded by Mr. Barker and a vote of 6 AYES and 0 NOES, the investment report was accepted.
INVITATION FROM MS. STACY ELY OF
APPROVAL OF A VARIETY OF DOCUMENTS
FOR THE SPRUCE STREET/MATSON DRIVE CDBG PROJECT AND UPDATE ON
APPROVAL OF PAY REQUEST #4 AND CHANGE ORDER #1 SEWER TREATMENT PLANT PHASE 1 UPGRADE: Mr. Spickard with the Lane Group noted the progress is good and the contractor is on schedule. It is Mr. Spickards recommendation to approve for payment pay request #4 in the amount of $174,791.97. Upon motion of Mrs. Hale, seconded by Dr. Gates and a vote of 6 AYES and 0 NOES, this was approved for payment in the amount of $174,791.97. Change order number one addresses any new repairs at the Sewer Treatment Plant identified by staff. The change order is in the amount of $48,382.25. Upon motion of Dr. Gates, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES, change order #1 with the staff recommendations was approved.
STREET LIGHT REQUEST ON PARK BOULEVARD: Upon motion of Mr. Weaver, seconded by Mr. Owens and a vote of 6 AYES and 0 NOES this item was continued.
Mr. Owens noted the nice lunch at the Senior Citizens Center and thanked everyone.
Mayor Helms was appreciative of the Christmas lunch at the
Senior Citizens Center. He also noted the Kiwanis show was a nice program. Song
of the Mountains show Saturday night was well attended. Some of the people in
attendance had picked up a brochure in Pigeon Forge Tennessee. Heartwood has
been identified as a top ten gallery for hand crafts. Town offices will be
closed Friday and Monday for the Christmas Holidays. Town offices will also be
closed on Monday January 2, 2012 for the New Year’s
Mr. Fenyk thanked everyone for the Christmas lunch. He has been contacted by an attorney for Boothe Chiropractic Clinic about revising the sign ordinance.
Chief Roberts introduced the intern working at the Police Department. The intern thanked the Town for the positive experience.
Mr. Clark received an email from Walgreens stating the deed is being sent via FedEx today. Two of the three intersections are now settled for traffic signal upgrade as part of a VDOT funded project.
Mayor Helms thanked the Boy Scout troop for attending and asked if the boys had any questions. There were no questions from the troop.
Upon motion, duly seconded and vote of 6 AYES and 0 NOES, the meeting was adjourned.