Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on December 3, 2012 at 5:30 p.m.

PRESENT:Mayor David Helms; Larry Carter, Tricia Spencer, Suzanne Jennings, Bill Weaver, Jim Owens, Dr. Jim Gates and Jim Barker Council Members; Town Manager John E. B. Clark, Jr.; Town Attorney Mark Fenyk; Assistant Town Manager/Town Engineer Cecil Hicks; Assistant Town Engineer Todd Long; Police Chief Mike Roberts; Police Lieutenant Rex Anders; Police Lieutenant Andrew Moss; Chris King; Smyth County News Representative Stephanie Porter-Nichols; Economic Development Director Ken Heath; Town Clerk/Director of Finance Cindy Stanley.

INVOCATION/PLEDGE TO THE FLAG: Mr. Hicks rendered the invocation. Mayor Helms led the Pledge to the Flag.

VISITORS: Charles Wassum, Howard Burton, Sally Morgan, Charles Hayden, Gener Gotiangco, Scott Kroll and Joe Naff. ††

MINUTES:Upon motion of Mr. Weaver, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, the minutes of the meeting held November 19, 2012 were approved as written. Messrs Barker, Weaver, Owens, Carter, Dr. Gates, Mrs. Jennings and Ms. Spencer voted affirmatively.

MR. GENER G. GOTIANGCO OF COMPETITIVE POWER VENTURES, INC.: Mr. Gotiangco briefly highlighted the benefits of this project. The CPV Smyth Energy Center is a 700 megawatt natural gas fueled electric generating facility. The facility will generate enough electricity to power more than 700,000 homes. At the peak of construction CPV Smyth will employee approximately 350 - 400 workers on site during a 28 - 30 month construction schedule. A strong effort will be made to use local labor. Once operational CPV Smyth will employee approximately 25 - 30 people in full-time well-paying jobs. Some of the economic benefits during development and construction of CPV Smyth is estimated to produce $4 to $5 million in sales tax revenue. Also during the life of the project, CPV Smyth is estimated to produce more than $40 million in property tax revenue. †††

COUNCIL CONSIDERATION OF RESOLUTION OF SUPPORT CPV: Mr. Heath read the Resolution. Upon motion of Mrs. Jennings, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, this Resolution was accepted. ††

LOSS OF FIELD FOR SLUDGE APPLICATION; SEARCH FOR NEW FIELDS: Mr. Clark noted the land owner no longer wants to accept the sludge from the Sewer Treatment Plant.Therefore the contract will end before the three year agreement. Mr. Hicks reviewed someother bio-solids disposal options. There is approximately 1,000 wet tons of sludge that will need to be disposed. New River Solid Waste in Dublin charges $17 - $23 per ton. The completed renovation of the Digester will help with this issue. Mr. Clark has contacted two farmers that are willing to accept the sludge. This issue will be referred to the Sanitation Committee at a later date.

PUBLIC INFORMATION MEETING ON VDOTíS DRAINAGE PLAN ON SOUTH CHURCH STREET ON DECEMBER 11, 2012 AT 5:00 PM AT TOWN HALL: Mr. Clark stated this meeting will take place at the Town Hall on December 11, 2012 at 5:00 pm. ††††

REPORT ON TOWN MANAGER ADVERTISING/SEARCH: Mr. Clark noted approximately fifteen applications have been received to date. The deadline is December 6, 2012 at 3:00 pm.

PROPOSED UNITED WAY CAMPAIGN INCENTIVES: Mr. Clark reviewed an incentive that would allow for a drawing for one vacation day for five employees. This drawing would only apply if at least 20 employees commit to a pledge of at least $50. Upon motion of Mrs. Jennings, seconded by Mr. Carter and a vote of 7 AYES and 0 NOES, the drawing for one vacation day was approved, contingent that at least 20 employees participate committing at least $50 each.

PROPOSAL FOR MARION SMALL BUSINESS LOAN OF $15,000 FOR RUFFLECTIONS PET GROOM: Mr. Heath reviewed the Small Business Loan Application for $15,000. The terms are 2% interest over 60 months and this will be invoiced from the Economic Development Director's office. Upon motion of Mr. Weaver, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, this loan was approved as it is setup.

ORDINANCE COMMITTEE ON OVERTIME PARKING FINES: Upon motion of Mrs. Jennings, seconded by Ms. Spencer and a vote of 6 AYES and 1 NO (Gates), the overtime parking fine is set at $5. Upon motion of Mrs. Jennings, seconded by Ms. Spencer and a vote of 7 AYES and 0 NOES, the fee for accident reports is set at $10.

STREET LIGHT COMMITTEE ON REQUEST FROM EDWYNNE DRIVE STREET LIGHT REQUEST: Upon motion of Ms. Spencer, seconded by Mrs. Jennings and a vote of 5 AYES and 2 NOES (Gates, Carter), this street light request was approved.

FINANCE AND PERSONNEL COMMITTEE ON APPALACHIAN SCHOOL OF MUSIC DIRECTOR: Upon motion of Mrs. Jennings, seconded by Mr. Weaver and a vote of 7 AYES and 0NOES, this item was continued.

POLICE PRESENTATION IWATCH: Lieutenant Moss gave a presentation on a new app that allows citizens to make anonymous tips using a mobile device. There will be a startup fee of $950 and a monthly fee of $60 for administration. This will be funded by a Block Grant. Upon motion of Dr. Gates, seconded by Mr. Carter and a vote of 7 AYES and 0 NOES, this app was approved.

Mrs. Jennings noted the need for chairs at the Senior Center. The cost is $4,225 for 120 chairs. These were bid through the Purchasing Department. This was a budgeted item. Feeding America Program is providing three meals per week for the seniors.

Mayor Helms noted the Salvation Army Red Kettle drive is going well. There are lots of volunteers ringing the bell. The Fire Department dinner was nice and well attended, considering there had been a forest fire earlier in the afternoon.

Ms. Stanley thanked Council and staff for the opportunity to attend the Annual Clerk's Conference in Virginia Beach in October. She also thanked Anita Catron and Paula Ashlin for assisting in her absence.††

Mr. Hicks invited Council, employees and staffto the Annual Christmas Luncheon on December 14, 2012 atnoon at the Senior Citizen Center. Mr. Hicks has received an application for a Special Use Permit. Upon motion of Mrs. Jennings, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, a Public Hearing for a Special Use Permit was set for January 7, 2013.

CLOSED SESSION:Pursuant to Code of Virginia, as amended, Section 2.2-3711 (A-6) upon motion of Mrs. Jennings, seconded by Mr. Owens and vote of 7 AYES and 0 NOES, Town Council entered into Closed Session for the purpose of consideration of public funds. Mrs. Jennings moved that Town Council return to Open Session and identified it be known that only those matters legally exempted from Open Session and identified in the motion were discussed during Closed Session.The motion was seconded by Mr. Weaver and carried by vote of 7 AYES and 0 NOES.The Town Clerk polled the Council Members. Messrs Barker, Owens, Weaver, Carter, Dr. Gates, Mrs. Jennings and Ms. Spencer voted affirmatively.

Upon motion of Mr. Owens, seconded by Mr. Weaver and a vote of 7 AYES and 0 NOES, the water department is to follow regular procedure for cutoff and the water for First Fruits is to be cutoff on the 91st day if still unpaid. Upon motion of Mr. Weaver, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, documentation of payments is due by January 3, 2012 from First Fruits for the Incentive Program Rebate. ††

Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.

 

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Mayor†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Clerk