Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
P. Helms; Dr. James Gates, Jane Hale, Suzanne Jennings, Mel Leaman, Eugene
Hendrick, Bill Weaver and Mark Warren, Council Members; Town Manager John E. B.
Clark, Jr.; Town Engineer/Assistant Town Manager
INVOCATION/PLEDGE TO THE FLAG: Reverend Jim Bangle rendered the invocation. Police
VISITORS: Neal Burchett, Peggy Burchett, Reverend Jim Bangle, Police Lieutenant Rex Anders, Police Sergeant Shawn Conklin, Police Sergeant Rick McNew and Police Officers Kel Lowry, Brian Sexton, Steven McVey, Ricky Billings, Amber Eades, Christin Long
MINUTES: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the minutes of the meeting held May 4, 2009 were approved as written. Messrs Warren, Weaver, Hendrick, Leaman, Mrs. Jennings, Mrs. Hale and Dr. Gates voted affirmatively.
PROCLAMATION FOR NATIONAL POLICE WEEK 2009-MAY 17-23, 2009:
Chief Michael Roberts opened the Town Council Meeting by
recognizing National Police Week, May 17-23, 2009 and honoring the service and
sacrifice of those law enforcement officers killed in the line of duty. Officer Amber Eades reminded Council that 4
officers had been killed in the state of
RESOLUTION OF CONGRATULATIONS TO NEAL BURCHETT ON HIS RETIREMENT FROM THE TOWN OF MARION: Mayor Helms read the Resolution and presented it to Mr. Burchett and commended him on his service to the Town. Upon motion of Mr. Hendrick, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the Resolution was approved.
FREEDOM OF INFORMATION (FOIA) REVIEW: Upon motion, duly seconded and vote of 7 AYES and 0 NOES, this item was continued.
HEALTH DEPARTMENT FUNDING FOR
APPROVAL OF PAVING BIDS: Mr. Hicks stated that he received only one bid and it was from W-L Construction & Paving. The total amount of the bid is $166,862.40. Mr. Hicks had estimated the total to be $159,492.00. Dr. Gates stated that the amount of highway funds left to spend for this fiscal year is $150,000.00 and after the May 8th storm and the clean up costs, some of the streets may need to be taken out of the bid to lower the cost. Mr. Hicks added that 70 loads of brush has already been collected and the clean up is still about two (2) weeks behind. Discussion ensued. Mr. Leaman suggested if the Town hauled the milling it could cut down on costs by using the Town trucks and personnel. Upon motion of Mr. Leaman, seconded by Mr. Weaver and vote of 7 AYES and 0 NOES, Council approved the pavement schedule with the elimination of Walnut Street $8,447.78, Patton Avenue $12,346.18 and South Street $5,602.49 for a total of $26,396.45. Thus making the paving bid $140,465.95.
ACCOUNTS: Upon motion of Mr. Weaver, seconded by Mrs. Jennings, and vote of 7 AYES and 0 NOES, the accounts were approved for payment in the amount of $625,567.69. Messrs Warren, Leaman, Hendrick, Weaver, Mrs. Hale, Mrs. Jennings and Dr. Gates voted affirmatively.
INVESTMENTS: Upon motion of Mr. Weaver, seconded by Mrs. Jennings, and vote of 7 AYES and 0 NOES, the investment report was approved.
NOTICE OF BUDGET MEETING: Mayor Helms informed Council that a budget meeting is scheduled for Wednesday, May 27, 2009 at 5:30 pm.
STREET COMMITTEE-REQUEST FROM EBENEZER LUTHERN CHURCH-TWO HANDICAP PARKING SPACE DESIGNATIONS: Upon motion of Mr. Leaman, seconded by Dr. Gates and vote of 7 AYES and 0 NOES, this item was continued.
WATER COMMITTEE-FIRST FRUITS REQUEST: The water line replacement at First Fruits total cost will be $32,100. Upon motion of Dr. Gates, seconded by Mrs. Jennings, and vote of 7 AYES and 0 NOES, an agreement will be signed by the Town and First Fruits to split the cost of the water line replacement with the Town paying the amount in full. Included in the agreement, First Fruits would have to use at least 1 million gallons of water per month for 12 consecutive months; the agreement would then be forgiven. If the 12,000,000 gallons is not used after the 12 months, the Town will bill First Fruits for half of the cost of the water line replacement in the amount of $16,050.00. When
production starts at the factory, the 12 month time frame will begin. Mr. Clark noted that this motion supersedes the May 4, 2009 recommendation and motion.
COMPLAINTS OF DOGS RUNNING LOOSE IN TOWN: Mrs. Jennings stated that she has received several calls about the dogs. Upon motion of Mrs. Jennings, seconded by Mr. Leaman, and vote of 7 AYES and 0 NOES, this item is referred to the Ordinance Committee for study and recommendation.
FARMERS MARKET: Mr.
Heath reported that May 9th was the opening day for the Market in
MEMORIAL DAY PARADE: Mayor Helms informed Council of the Memorial Day Parade to be held at 10:00 a.m. on Monday, May 25, 2009 with a program and lunch to follow at the VFW. There will be over 400 flags adorning the Courthouse lawn this year.
TOWN SECTION MEETING:
The Town Section meeting will be held Thursday, May 22, 2009 in
STORM-MAY 8, 2009: Mayor Helms thanked the Town Shop crews for their extra work during and after the May 8th storm.
Second the Marion Downtown would like to bring a street art
Third, the Appalachian Spirit Gallery has proposed donating fabric to be stretched between market shelters to add color and shade. The organization would provide materials and would request permission and assistance in installation and removal.
Last, the Farmers Market stain project. Stain and materials have been purchased to weatherproof the market pavilion. Volunteers have started the project. The organization requests assistance from the Town to complete the project.
Upon motion of Mrs. Jennings, seconded by Mr. Leaman, and a vote of 7 AYES and 0 NOES, these items were referred to the Buildings & Grounds Committee.
OLDER AMERICANS DAY CELEBRATION: Mayor Helms informed Council that the Older
Americans Day Celebration will be May 29, 2008 from 11:00 am to 2:00 pm at the
CIVIL WAR RE-ENACTMENT:
A Civil War Re-enactment will be held at the
TOWN SPRINGS: Mr. Clark informed Council that the Town Springs were out from May 6 to May 12. The WTP employees worked 24 hours for three days and everything is in good working order now.
FIRE DEPARTMENT GRANT: Mr. Clark stated that the grant application was submitted on Friday, May 15, 2009.
Upon motion, duly seconded, and vote of 7 AYES and 0 NOES, the meeting was adjourned.
Mayor Deputy Clerk