Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
Helms; Jane Hale, Tricia Spencer, Suzanne Jennings, Jim Owens, Bill Weaver, Jim
Barker and Dr. James Gates Council Members; Town Manager John E. B. Clark, Jr.;
Town Attorney Mark Fenyk; Engineer Assistant
INVOCATION/PLEDGE TO THE FLAG: Mr. Heath rendered the invocation. Mayor Helms led the Pledge to the Flag.
MINUTES: Upon motion of Mrs. Jennings, seconded by Mr. Barker and a vote of 7 AYES and 0 NOES, the minutes of the meeting held November 7, 2011 were approved as written. Messrs Barker, Owens, Weaver, Dr. Gates, Ms. Spencer, Mrs. Jennings and Mrs. Hale voted affirmatively.
PUBLIC HEARING ON PROPOSAL TO AMEND ARTICLE II, SECTION 3 OF THE TREE COMMISSION ORDINANCE TO ALLOW MEMBERS TO SERVE MORE THAN TWO CONSECUTIVE TERMS: Mr. Barker reviewed the request and stated the purpose was for the term of the Tree Commission to be the same as the other Commissions. Mayor Helms opened the Public Hearing. With no public comment, Mayor Helms closed the Public Hearing.
COUNCIL ACTION ON PROPOSED REZONING OF 1122 CULBERT DRIVE FROM R1 TO MA: Mayor Helms noted all legal requirements for advertising the previous public hearing were met. Upon motion of Dr. Gates, seconded by Ms. Spencer and a vote of 7 AYES and 0 NOES, Council will not approve rezoning.
NEW BIDS ON $477,284 PARKING DECK: Upon motion of Mr. Owens, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, this item was referred to the Finance Committee.
BID RESULTS ON 2011 INTERNATIONAL DUMP TRUCK: Upon motion of Dr. Gates, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, the bank bid for interest rate of 3.92% from National Bank was accepted, since this was a budgeted item.
DELINQUENT BPOL AND MEALS TAX: Upon motion of Dr. Gates, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, this item was continued.
BID RESULTS ON OLD MILL PROPERTY AND REQUEST FROM DR. WASSUM: The only bid received was from Dr. Wassum. Upon motion of Dr. Gates, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, the bid of $200 for a five year term was accepted. Upon motion of Dr. Gates, seconded by Ms. Spencer and a vote of 7 AYES and 0 NOES, Dr. Wassum will be allowed to make approved upgrades to the property at his cost with Dr. Wassum accepting responsibilities of liabilities.
APPROVAL OF PAY REQUEST #1 FOR DOWNTOWN STREETSCAPE PROJECT: Mr. Huber has approved this request. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, the pay request was approved in the amount of $107,350 to Ken Construction Company, Inc.
APPROVAL OF PAY REQUEST #3 FOR PHASE 1 SEWER TREAMENT PLANT IMPROVEMENTS/AND ISSUE OF USE OF EXTRA MONEY: Mr. Spickard reviewed the request with the Contractors pay amount being $19,677.02 also included is $6,175.00 for engineering. Upon motion of Mrs. Jennings, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, the pay request was approved in the amount of $25,852.02. Upon motion of Mr. Weaver, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, the use of the surplus money was referred to the Sanitation and Finance Committees.
REQUEST FOR STREET COMMITTEE
ACCOUNTS: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, the accounts were approved for payment in the amount of $732,616.06.
INVESTMENTS: Mrs. Jennings moved that the Investment Report be approved as presented. Mr. Weaver seconded the motion. Council approved the same unanimously. Messrs Barker, Owens, Weaver, Dr. Gates, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.
NOTICE OF CLOSING OF
PUBLIC PRESENTATIONS: Mrs. Erwin Rowland and Heather Barnes spoke in
regards to concerns of the new Mount Rogers Community Services Board location
Mr. Heath stated the Job Corps will be affected by cutting
of funds. This will affect eighty-five employees. The Job Corps is federally
funded. Representatives from the Job Corps spoke and noted this is just being
considered. Mr. Heath read and presented a Resolution to keep the Job Corps in
Mrs. Jennings noted her concern about mental health issues in our community. She also noted the need for more bulbs for the Christmas decorations next year.
Mr. Owens thanked the Rotary Club and all those involved with helping in the Christmas parade.
Mayor Helms received positive comments on the Christmas
Parade and thanked Rotary Club. A “Gobbler Gallop” 5K will be on Thanksgiving
Day, sponsored by the Albano Foundation. There was a public information meeting
on Spruce /Matson CDBG Project and it was well attended. All the papers were
signed for this project on Thursday. The Senior Citizen Center will be serving
lunch tomorrow. Also if anyone wishes to help with the project crossroads meals
in memory of the
Mr. Fenyk informed Council that Baughman Avenue Bridge deed has been signed by property owners, Bank of Marion representative and trustee.
Mr. Heath presented documents on the USDA RBEG Small Business Loan Pool. He reviewed the information and presented a Resolution. Upon motion of Dr. Gates, seconded by Mr. Weaver and a vote of 7 AYES and 0 NOES, this Resolution was approved.
Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.