Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
Helms; Jane Hale, Jim Owens, Dr. James Gates, Suzanne Jennings, Bill Weaver and
Jim Barker, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B.
Clark, Jr.; Assistant Town Manager/Town Engineer
INVOCATION/PLEDGE TO THE FLAG: Mr. Ed Whitmore rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Ed Whitmore, Jeff Spickard, John Sparger, Police Officer Josh Taylor, Jane Leaman, Brian Leaman, Trevan Leaman, Andy Blevins, Kelly Blevins, Michelle Powers
MINUTES: Upon motion of Mrs. Jennings, seconded by Mr. Weaver and vote of 6 AYES, 0 NOES, the minutes of the meeting held November 1, 2010 were approved as written. Messrs Owens, Barker, Weaver, Dr. Gates, Mrs. Hale and Mrs. Jennings voted affirmatively.
RESOLUTION IN MEMORY OF MEL LEAMAN: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and a vote of 6 AYES and 0 NOES, the resolution was adopted. Mayor Helms read the Resolution and presented it to Mr. Leaman’s family.
APPROVAL OF NEW PROPOSED LEASE FOR THE APPALACHIAN SPIRIT GALLERY: Mr. Clark explained that the new lease agreement will be from January 1, 2011 to December 31, 2016. The Gallery may sublease part or all of the building to another 501-C3 organization at the term of their choosing after approval by the Town Council. The lease may be extended for two (2) additional five (5) year periods upon agreement by both parties. If during the 15 year lease the lease is terminated by the Town, the Town will reimburse the Gallery for improvements made in the basement on a mutually agreed upon price at 1/15 increments. For example, if the lease is terminated within the first year, the Town will reimburse the Gallery 15/15th of the cost. The second year 14/15th of the cost and so on to the 15th year, when the Town will reimburse the Gallery 1/15th of the agreed upon cost. Mr. Fenyk stated that the lease should read 5 years, with 2 additional 5 year options. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 6 AYES and 0 NOES, Council approved the Agreement with the changes noted.
INTRODUCTION OF NEW POLICE OFFICER: Chief Roberts introduced Officer Josh
Taylor to Council. Officer Taylor graduated from the
ACCOUNTS: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 6 AYES and 0 NOES, the accounts were approved for payment in the amount of $462,507.47.
INVESTMENTS: upon motion of Dr. Gates, seconded by Mrs. Jennings and a vote of 6 AYES and 0 NOES, the investment report was approved.
REQUEST FROM FIRST FRUITS ON SEWER CHARGES: The Mayor appointed Mrs. Jennings to the Finance and Water Committee due to Dr. Gates’ investment in First Fruits. Upon motion of Mr. Owens, seconded by Mrs. Jennings and a vote of 5 AYES, 0 NOES and 1 ABSTENTION (Gates), this item was referred to the Water and Finance Committee’s.
WATER AND SEWER LINE REPAIRS-LOCUST STREET AREA: Mr. John Sparger informed Council of several
water and sewer leaks in the area of
SEWER TREATMENT PLANT UPGRADE: Mr. Jeff Spickard representing the Lane Group, thanked Council for the opportunity to perform the engineering regarding the improvements to the Sewer Treatment Plant.
STREET LIGHT COMMITTEE-CORNER OF CATRON AND GRAYBEAL STREETS: Mrs. Jennings explained that the Committee recommends moving the light at the intersection of Wolfe and Catron to the corner of Catron and Graybeal. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 6 AYES and 0 NOES, Council approved the recommendation.
SANITATION COMMITTEE-ANDERSON AVENUE GARBAGE REQUEST: Mrs. Hale stated that the Committee recommends picking up the garbage for the seven (7) customers that opted in to the Town collecting their garbage. Only those seven (7) will have garbage collected by the Town. Upon motion of Mrs. Hale, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, the recommendation of the Sanitation Committee was approved.
EQUIPMENT COMMITTEE-VEHICLE PURCHASES: Mr. Hamm, Purchasing Agent, stated that there are three (3) options in purchasing vehicles. Upon motion of Dr. Gates, seconded by Mrs. Jennings and a vote of 6 AYES and 0 NOES, this item was referred to the Equipment Committee to set up criteria based bid to be used for future bids and advertise to accept bids. The Mayor appointed Mr. Weaver to fill the vacancy on the Equipment Committee.
SENIOR CITIZENS ADVISORY BOARD: Mrs. Jennings reported that the Advisory Board met and elected Mark Ross as the Chairman and Susan Snead as the Secretary.
COMCAST: Mr. Weaver stated that a representative should attend a Council meeting to explain the new Comcast scheduling.
MOUNTAIN STATES HEALTH
SENIOR CITIZENS THANKSGIVING DINNER: The Mayor stated that the annual Thanksgiving dinner will be Wednesday, November 24 at 11:15 am.
CHRISTMAS PARADE: The
annual Town of
CHRISTMAS PARADE FLOAT:
Mr. Heath informed Council that the Chamber of Commerce would like to
sponsor half of the float with the Town of
FIRE DEPARTMENT CHRISTMAS PARTY: The Fire Department Christmas Party will be Saturday, December 4, 2010.
POLICE OFFICER 2:
Chief Roberts stated that new course should be added to the Police
Officer 2 job description. Upon motion
of Mr. Weaver, seconded by Dr. Gated and a vote of 6 AYES and 0 NOES, Council
approved the Town Manager adding the new courses to the job description. The courses are REID, Inc. Advanced
Interviewing and Interrogation Techniques and
Mr. Hicks stated that Mattern & Craig presented a three (3) year
contract for Town of