Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT:† Mayor David
Helms; Jane Hale, Jim Owens, Dr. James Gates, Suzanne Jennings, Bill Weaver and
Jim Barker, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B.
Clark, Jr.; Assistant Town Manager/Town Engineer
INVOCATION/PLEDGE TO THE FLAG:† Mr. Hicks rendered the invocation.† Mayor Helms led the Pledge to the Flag.
VISITORS: Jeff Spickard, Jim Bonham
MINUTES:† Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES, 0 NOES, the minutes of the meeting held October 25, 2010 were approved as written.† Messrs Owens, Barker, Weaver, Dr. Gates, Mrs. Hale and Mrs. Jennings voted affirmatively.
FARMERS MARKET GRANT:† Mr. Heath reported that the $150,000 Tobacco Grant has been approved and he would ask Council to approve to pay the bills as they are received as long as the grant money is available.† Upon motion of Dr. Gates, seconded by Mrs. Hale and vote of 6 AYES and 0 NOES, Council approved for Mr. Heath to submit bills for payment as they are received.
RESOLUTION-MEMORIAL TO MEL LEAMAN:† Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 6 AYES and 0 NOES, this item was continued.
RIVERVIEW PUMP STATION UPDATE AND PAY REQUEST APPROVAL:† Jeff Spickard with The Lane Group, reported that he recommends approval of Pay Request 1 in the amount of $46,520.† The Contractor amount is $43,320 with a remaining balance of $2,280 and engineering fees are† $3,200 with a balance of $800 remaining.† Upon motion of Dr. Gates, seconded by Mrs. Jennings and a vote of 6 AYES and 0 NOES, Council approved Pay Request 1.
CHAMBER OF COMMERCE ANNUAL DINNER:† Mayor Helms stated that he would like for all Council to try to attend the dinner and to let Mrs. Clark know by 14th.
REQUEST TO PAVE HOLSTON HILLS LANE-MIKE AND TERESA SNAVELY:† Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, this item was referred to the Street Committee.
BOND COUNSEL CONTRACT ON SEWER TREATMENT PLANT LOAN-RURAL
DEVELOPMENT:† Mr. Fenyk explained that
the Bond Counsel is a recognized expert whose primary responsibility is to
render an objective legal opinion to the Town with respect to the authorization
and issuance of the bond.† Upon motion of
Dr. Gates, seconded by Mr. Owens and a vote of 6 AYES and 0 NOES, Council
approves retaining the firm of Spilman, Thomas and
PROPOSED RESOLUTION EXPRESSING DISDAIN FOR THE LACK OF NEWS
AND SPORTS ON CABLE TV:† Mr. Clark stated
that he had written a resolution expressing disdain to WJHL and Comcast Cable
regarding the coverage of
SEWER TREATMENT PLANT PHASE 1 UPGRADE:† Mr. Clark advised Council that the Sanitation
Committee, along with Mayor Helms, Mr. Hicks, Doug Teaster,
SIGNALIZATION PROJECT AND PROPERTY ACQUISITION:† Dr. Gates stated that there are some issues that must be resolved before the project can begin at the three intersections that are slated to be substantially reconstructed.† The Town will ask the owners to donate the property needed for the signal upgrade or each property owner will be offered the same cost per square foot of the land value.† Mr. Weaver added that the project could begin with the upgrade to other nine signals first and once the issues are resolved with the signals that need to be replaced.† Upon motion of Mrs. Hale, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, staff is to contact VDOT to proceed with the project with the Town Manager having authority to offer land owners a fair price.
BAUGHMAN AVENUE BRIDGE PROPERTY:† Dr. Gates moved that staff present proceed with presenting an offer to the property owners based on the percentage of the property to be purchased.† Mrs. Jennings seconded the motion and the motion carried with a vote of 6 AYES and 0 NOES.
STREET LIGHT COMMITTEE:† Street light on the corner of Catron and Graybeal Streets. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 6 AYES and 0 NOES, this item was continued.
Garbage collections on
SCCH CLOSURE OF OBSTETRICS UNIT:† Mrs. Jennings stated that several citizens thanked Town Council for inviting the CEO and SCCH Board to Council for discussion of the closure and for allowing those wanting to express their opinions to speak.
FARMERS MARKET HALLOWEEN EVENT:† Mr. Heath stated that the events at the Farmers Market at the Trunk or Treat event was a success.
CO-GENERATION PROJECT-THOMPSON & LITTON:† Mr. Jim Bonham explained that the project consists of taking methane from the digester to produce electricity and reduce the STP electric bills.
CHRISTMAS PARADE:† Mr. Heath stated that the annual Christmas Parade will be held Sunday, November 21, 2010 at 3pm and the Christmas Market will be November 19-21, 2010.
CLOSED SESSION:† Pursuant to Code of Virginia, as amended, Section 2.2-3711 (A-1 & A-3) and upon motion of Mrs. Jennings, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES, Town Council entered into Closed Session for the purpose of discussing police personnel matters, Town Council appointment and property acquisition.† Mrs. Jennings moved that Town Council return to Open Session and identified it be known that only those matters legally exempted from Open Session and identified in the motion were discussed during Closed Session.† The motion was seconded by Mrs. Hale and carried by a vote of 6 AYES and 0 NOES.† The Town Clerk polled the Council Members.† Messrs Owens, Weaver, Barker, Dr. Gates, Mrs. Jennings and Mrs. Hale voted affirmatively.
PROCEDURE TO FILL UNEXPIRED TERM OF COUNCIL LEAMAN:† Upon motion of Dr. Gates, seconded by Mrs. Hale and vote of 6 AYES and 0 NOES, Council asked Mr. Fenyk to petition the Smyth County Circuit Court informing them that the Town plans to have a special election to fill the unexpired term of Mr. Leaman.† The Town Manager will contact the Smyth County Registrars Officer to determine the details involved with a special election and interim appointment before the election.
Upon motion, duly seconded and a vote of 6 AYES and 0 NOES, the meeting was adjourned.