Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
Helms; Jane Hale, Tricia Spencer, Suzanne Jennings, Dr. James Gates, Jim Owens,
Bill Weaver and Jim Barker, Council Members; Town Manager John E. B. Clark,
Jr.; Town Attorney Mark Fenyk; Assistant Town
Manager/Town Engineer Cecil Hicks; Police Lieutenant
INVOCATION/PLEDGE TO THE FLAG: Mrs. Jennings rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Jeff Spickard, Mr. & Mrs. Charles Wassum, III, Delegate William Carrico, Michael Robinson, Jeff Cassell, Dan Kegley, Andy Blevins, Kelly Blevins, Jane Leaman, John Tate, Chad Stevenson, Phil Stevenson, Robert Lincoln, Sam Russell, Ann Chambers, Paul Chambers, Mary Martin and Bill Huber.
MINUTES: Upon motion of Mr. Owens, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, the minutes of the meeting held August 15, 2011 were approved as written. Dr. Gates, Messrs Barker, Owens, Weaver, Ms. Spencer, Mrs. Jennings and Mrs. Hale voted affirmatively.
RESOLUTION IN MEMORY OF MEL LEAMAN: Delegate Carrico, representing the House of Delegates and the Senate, read and presented this Resolution to the Family of Mel Leaman.
PUBLIC HEARING – CITIZEN INPUT ON CLOSING PORTION OF
HIGHLAND DRIVE IN FRONT OF PRIMARY SCHOOL: Dr. Robinson reviewed the request. Mayor
Helms opened the Public Hearing. Mr. Tate spoke about his concerns as an
adjoining property owner. His concerns were traffic may only have one way in
and out of the school property. Mr. Tate’s other concern was this may cause an
attractive nuisance on his property by being a through street it may cause
vehicles to enter his property to
Mr. Clark addressed the issue of changing 911 addresses for the residents of these two streets. Scenario 1 would require eight address changes, scenario 2 would require seven address changes and scenario 3 would only involve one address change that being the primary school.
PUBLIC PRESENTATION – DR. WASSUM: Dr. Wassum
made a public presentation concerning
ACCEPTANCE OF BID ON OLD MILL PROPERTY LEASE: There was one bid received which was from Dr. Wassum in the amount of $200 for a five year contract. Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, this item is to be rebid due to an error on the restrictions.
REQUEST FROM MT ZION TEMPLE TO CLOSE IRON STREET FROM CHERRY
TO ORANGE ON SEPTEMBER 11TH FROM 10:00 TO 5:00: Lieutenant Anders
stated this is a request each year from Ted Hayes on behalf of
NOTICE OF PUBLIC HEARING ON SEPTMBER 19, 2011 ON REGIONAL
WATER PLAN: Mr. Clark reviewed the reason for the public hearing. The Regional
Water Plan funded by the General Assembly being a rather lengthy document, will
be asked to be approved through a Resolution by Council. The Public Hearing will be held on the portion
corresponding to the
REPORT ON LEAK STUDY ANALYSIS PERFORMED BY TOWN AUGUST 28TH - SEPTEMBER 1ST: Mr. Hicks reviewed the preliminary results from the study. The largest leaks have been determined and the largest one was fixed today. A full report will be available in the near future.
SEWER COMMITTEE ON EXTENSION ON SEWER TREATMENT PLANT PHASE 1 PROJECT: The contractor has asked for a 90 day extension. Upon motion of Mrs. Hale, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES an extension was granted for 45 days.
Dr. Gates noted the increase in water revenues from the report from water department.
Mr. Clark noted a grant for meter replacements has been received from Mount Rogers Planning District Commission.
Mrs. Jennings noted we may need a Freedom Of Information Act update. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 7 AYES and 0 NOES the ordinance committee will meet on setting a time limit for public presentations.
Mr. Barker received an email from Mr. Fallen in reference to shooting ordinance.
Mayor Helms noted there will be a VDOT informational meeting
CLOSED SESSION: Pursuant to Code of Virginia, as amended, Section 2.2-3711 (A-7) upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 7 AYES and 0 NOES, Town Council entered into Closed Session for the purpose of consulting with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation. Mrs. Jennings moved that Town Council return to Open Session and identified it be known that only those matters legally exempted from Open Session and identified in the motion were discussed during Closed Session. The motion was seconded by Mr. Weaver and carried by vote of 7 AYES and 0 NOES. The Town Clerk polled the Council Members. Dr. Gates, Messrs Barker, Owens, Weaver, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.
DISSCUSSION OF POSSIBLE LITIGATION: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES, 0 NOES and 1 ABSTENTION (Dr. Gates), the low bid was approved for $98,868 from Valley Contractors for bids on Water Mill Road.
Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.