Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on September 4, 2012 at 5:30 p.m.

PRESENT:  Mayor David Helms; Larry Carter, Tricia Spencer, Suzanne Jennings, Bill Weaver, Jim Owens, Dr. Jim Gates and Jim Barker Council Members; Town Manager John E. B. Clark, Jr.; Town Attorney Mark Fenyk; Assistant Town Manager/Town Engineer Cecil Hicks; Police Lieutenant Rex Anders; Smyth County News Representative Stephanie Porter-Nichols; Economic Development Director Ken Heath; Assistant Town Clerk Anita Catron; Town Clerk/Director of Finance Cindy Stanley.   

INVOCATION/PLEDGE TO THE FLAG: Mr. Hicks rendered the invocation. VFW Post 4667 Commander Johnson led the Pledge to the Flag.

VISITORS: Charles Wassum, Jeff Spickard, Ronald Null, Emma Johnson, Herbert Johnson, A. V. O’Neal, Barbara O’Neal, Samantha Archer, Lindy White, Joseph Taylor and David Haney.   

MINUTES:  Upon motion of Mr. Weaver, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, the minutes of the meeting held August 20, 2012 were approved as written. Messrs Barker, Weaver, Owens, Carter, Dr. Gates, Ms. Jennings and Ms. Spencer voted affirmatively.

NATIONAL FALLEN FIREFIGHTER MEMORIAL RESOLUTION: Mr. Heath read the Resolution. Upon motion of Mr. Barker, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, this Resolution was accepted.     

RESOLUTION IN APPRECIATION OF A. V. O’NEAL: Upon motion of Mr. Weaver, seconded by Mr. Barker and a vote of 7 AYES and 0 NOES, this Resolution was accepted. Mayor Helms read the Resolution and presented it to Mr. A. V. O’Neal along with a Key to the City.    

PUBLIC PRESENTATIONS: Mrs. Lindy White from Smyth County Community Hospital gave an update on the new hospital and presented a handout. Mr. Dave Haney gave an update on the Emory & Henry College of Physical Therapy Program. Completion for the educational building is on target for December 15, 2012. The first class of approximately 32 students will begin June 2013. The Old Hospital Building is tentatively planned to house students in some areas.

Mr. Wassum – 200 Larch Street – noted tonight’s Agenda was not available online. He also noted there was an attachment missing from the Agenda. He requested to be notified of all committee meetings by email.  

REPORT ON ENDEAVORS TOWARDS BOUNDARY ADJUSTMENT FOR HOLSTON HILLS COMMUNITY GOLF COURSE: Mr. Clark has made two appearances before the Board of Supervisors. Mr. Fenyk has a proposed Resolution asking the County for the Boundary Adjustment. Upon motion of Dr. Gates, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, this Resolution was approved. Dr. Gates made a presentation at the last Board of Supervisors meeting regarding all the services the Town of Marion provides to County Residents.         

COMPLETION OF NECESSARY DOCUMENTS FOR CLOSING OF FORMER HOLSTON HILLS COUNTRY CLUB AND TRANSFER OF MONETARY ASSETS: Mr. Fenyk has documents signed and will speak to the CPA Preparing the Tax documents. The monetary assets of $25,993.81 has been received by the Town and placed in the Golf Course Account.    

REQUEST FOR PAY REQUEST #8 ON STREETSCAPE PROJECT: Mr. Heath reviewed the next to last pay request for the Streetscape Project. Upon motion of Mrs. Jennings, seconded by Mr. Weaver and a vote of 7 AYES and 0 NOES, pay request #8 in the amount of $22,221.70 was approved.

PROPOSED CONVEYANCE OF PROPERTY TO COMMONWEALTH IN CONJUNCTION WITH CHATHAM HILL PROJECT: Mr. Fenyk noted this piece of property located at the Town Pool is needed by the Commonwealth of Virginia for the Chatham Hill Road Bridge Rehab Project. Upon motion of Dr. Gates, seconded by Mr. Carter and a vote of 7 AYES and 0 NOES, this property containing 0.037 acre was conveyed to the Commonwealth of Virginia contingent on the necessary changes for revision to the deed.

NOTICE OF VACANCY IN POLICE DEPARTMENT: Lieutenant Anders noted a vacancy at the Police Department due to an officer resigning for personal reasons. This position has been advertised.

REQUEST TO HOLD JOINT PUBLIC HEARING ON OCTOBER 1, 2012 TO ADD LANGUAGE TO ZONING ORDINANCE MATRIX: Mr. Fenyk noted page 86 of the Matrix needs to add “P” for permitted to the line item Public and private schools, colleges and universities in Medical Arts. This will be presented to the Marion Planning Commission Monday night for discussion. Upon motion of Mrs. Jennings, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, a Joint Public Hearing with Marion Planning Commission was set for October 1, 2012 at 5:30pm.

STREET COMMITTEE ON PARKING ON SPRINKLE AVENUE: Mr. Weaver stated it is the recommendation of the Street Committee to post additional “No Parking” signs on Sprinkle Avenue and therefore making all of Sprinkle Avenue No Parking. Virginia Department of Transportation has noted the road width is only 18 feet and there is limited sight distance for 25 miles per hour safely. Upon motion of Mr. Weaver, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, No Parking will be allowed on Sprinkle Avenue. Citations will be issued after a reasonable amount of time, which Council determined to be 30 days after the signs are in place.

Mr. Owens visited the New Airport Terminal and noted there will be a Fly In on September 15, 2012.

Dr. Gates addressed concerns from Mr. Wassum about committee meetings.

Ms. Spencer requested some way of identifying Main Street curves to the left at the Corner Chevron. Dr. Gates suggested Mr. Hicks contact Virginia Department of Transportation regarding this concern.

Mayor Helms noted Congressman Griffith had visited Marion to present money for the Wayne C. Henderson School of Music. Senator Warner had also visited Marion. There was a great attendance at the Town and County Quarterly meeting. Mayor Helms thanked Mr. Clark for coordinating this event. Look for the next issue of the VML Magazine, the Town of Marion will be receiving an Award this year. The Civil War Trailer at the Tourism Center in Chilhowie had approximately 600 visitors this weekend. The trailer will be visiting Buchanan County this fall with the possibility of Marion becoming a stop on the schedule. The United Way has announced a merger with Russell and Washington Counties. Mayor Helms asked Mr. Heath, Ms. Spencer and Mr. Barker to work with the Extra Mile Program. Mrs. Jennings and Mr. Owens are on the Legislative Committee and now is a good time for Legislative opportunities. Mayor Helms addressed the concerns of Mr. Wassum about meeting notifications.

Lieutenant Anders requested an Ordinance Committee meeting be scheduled to discuss clarifications regarding hunting, which has been requested by the Judge. Mt Zion has requested a street closure on South Iron Street for a Celebration this Sunday September 9, 2012 from 10am to 5pm. Upon motion of Mrs. Jennings, seconded by Ms. Spencer and a vote of 7 AYES and 0 NOES, South Iron Street will be closed on Sunday September 9, 2012 from 10am to 5pm.

Mr. Clark has sent a letter accepting the conditions for the Health Department Grant of $90,900 for Edwynne Drive Water Line Replacement.

Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.


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Mayor                                                                                                   Clerk