Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
Helms; Jane Hale, Tricia Spencer, Suzanne Jennings, Dr. James Gates, Jim Owens,
Bill Weaver and Jim Barker, Council Members; Town Manager John E. B. Clark,
Jr.; Town Attorney Mark Fenyk; Assistant Town Engineer
INVOCATION/PLEDGE TO THE FLAG: Mr. Heath rendered the invocation. Mr. Herbert Johnson led the Pledge to the Flag.
VISITORS: Jeff Spickard, Charles Wassum, III, Helen Vernon, Emma Johnson, Herbert Johnson, Ron Null, Michael Robinson, Jeff Cassell, Scot Farthing, James Meachum, James McNeil and Dan Kegley.
MINUTES: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, the minutes of the meeting held August 1, 2011 were approved as written. Dr. Gates, Messrs Barker, Owens, Weaver, Ms. Spencer, Mrs. Jennings and Mrs. Hale voted affirmatively.
RESOLUTION – SPIRIT OF ’45 DAY: Upon motion of Mr. Owens, seconded by Mr. Barker and a vote of 7 AYES and 0 NOES, the Resolution was adopted.
Mayor Helms presented the Resolution declaring August 14, 2011 Spirit of ’45 Day, to Mrs. Vernon, Mr. Johnson and other veterans. Mr. Johnson thanked Council.
PUBLIC HEARING PROPOSAL TO MAKE ALL OR PART OF COURT STREET
ONE WAY WITH TRAFFIC FLOW WEST TO EAST: Mr. Clark reported this is being done
in conjunction with the new parking garage.
A correction is noted the portion that is being considered for one way
traffic is from
COUNCIL DETERMINATION ON COURT STREET: Upon motion of Dr.
Gates, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, Court Street will
be made one-way traffic from
APPROVAL OF AGREEMENT BETWEEN TOWN AND
Mr. Fenyk stated the agreement is for the hospital to pay all associated costs for installation of water lines including advertising, contingency fees, inspection fees and administrative fees. Upon motion of Dr. Gates, seconded by Mrs. Hale and vote of 6 AYES, 0 NOES and 1 ABSTENTION (Mrs. Jennings), the Town of Marion will enter into this agreement with Smyth County Community Hospital as agreement states.
ACCOUNTS: Upon motion of Mrs.
INVESTMENTS: Mrs. Jennings moved that the Investment Report be approved as presented. Mrs. Hale seconded the motion. Council approved the same unanimously. Messrs Barker, Owens, Weaver, Dr. Gates, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.
DRAWDOWN REQUEST NUMBER 1 ON PHASE 1 SEWER TREATMENT PLANT IMPROVEMENTS: Mr. Spickard noted that there is progress with the project and contractor has paid his bonds. There is a small delay due to acquiring some equipment. The contractor has asked for a 90 day extention, the time frame is probably going to be exceeded. Discussion ensued. Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, pay request number 1 was accepted for $9,329. Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the request for an extention was referred to the sanitation committee.
BID RESULTS ON STREETSCAPE BIDS: Mr. Heath presented the bid results with the apparent low bidder being Ken Construction Company Inc. at $302,527. Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the bid was awarded to Ken Construction Company, Inc. in the amount of 302,527, pending VDOT’s approval.
Mr. Heath presented the Project Big Surprise. There are two
buildings downtown owned by non-profit agencies needing façade updates. Mr. Heath presented a proposal that
incorporated a $2,500 grant from
FINANCE COMMITTEE ON
Mr. Barker thanked VFW and the Mayor for the efforts put into the WWII Celebration yesterday.
Mr. Weaver thanked the IT Department for the work on fiber optics project.
Mrs. Jennings thanked Mr. Clark for working on employee
goals. She also thanked staff for the picture of the house on
Mr. Owens agreed with Mr. Barker in regards to WWII Celebration yesterday being a very nice service and the veterans are very deserving.
Mayor Helms received lots of compliments on the WWII
Program. Emory and
The next scheduled Council Meeting will be September 6, 2011 due to the Labor Day Holiday.
The Town and Country BBQ will be this Thursday evening. The Town Employee picnic was Friday and employees and retirees enjoyed this event. Patriots Day Program will be September 11, 2011. The quarterback club has contacted the Mayor to see if anyone is interested in making any contributions for feeding the football team before each game.
Todd Long is sending a certified letter to the
CLOSED SESSION: Pursuant to Code of Virginia, as amended, Section 2.2-3711 (A-3) and (A-7) upon motion of Mrs. Jennings, seconded by Mr. Weaver and vote of 7 AYES and 0 NOES, Town Council entered into Closed Session for the purpose of discussing the acquisition of real property for a public purpose and for the purpose of consulting with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation. Mrs. Jennings moved that Town Council return to Open Session and identified it be known that only those matters legally exempted from Open Session and identified in the motion were discussed during Closed Session. The motion was seconded by Mr. Weaver and carried by vote of 7 AYES and 0 NOES. The Town Clerk polled the Council Members. Dr. Gates, Messrs Barker, Owens, Weaver, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.
DISCUSSION OF DEVELOPMENT OF LAND OFF EXIT 44: Upon motion of Dr. Gates, seconded by Mr. Weaver and vote of 7 AYES and 0 NOES, Mr. Clark is to draft a letter to the property owner concerning possible boundary adjustments and the matter in which we proceed with request.
Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.