Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on August 2, 2010 at 7:00 p.m.

PRESENT:  Mayor David P. Helms; Jane Hale, Jim Owens, Mel Leaman, Suzanne Jennings, Bill Weaver, and Jim Barker, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Town Engineer/Assistant Town Manager Cecil Hicks; Police Chief Michael Roberts; Police Sergeant Wes Thomas; Community & Economic Development Director Ken Heath; Town Clerk/Director of Finance Susan Clark.

INVOCATION/PLEDGE TO THE FLAG:  Mr. Hicks rendered the invocation.  Mayor Helms led the Pledge to the Flag.

VISITORS: Jeff Spickard, Heather Trail, Amory Sparger, Andre’ Heldreth, Rachel Pennington

MINUTES:  Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 6 AYES, 0 NOES, the minutes of the meeting held July 19, 2010 were approved as written.  Messrs Weaver, Leaman, Owens, Barker, Mrs. Hale and Mrs. Jennings voted affirmatively.

PUBLIC HEARING-PROPOSAL TO DESIGNATE OLD SCHOOLHOUSE AS SURPLUS PROPERTY:  Mayor Helms opened the Public Hearing.  Mr. Heath explained that the next step of the million dollar grant is to find a new owner for the building with proposals to be taken for the best possible use of the building being the Appalachian School of Music.  Mayor Helms closed the Public Hearing.  Upon motion of Mrs. Jennings, seconded by Mr. Barker and vote of 6 AYES and 0 NOES, the 1908 Schoolhouse property was declared surplus property by Town Council.

W W SCOTT SENIOR CITIZENS CENTER ADVISORY BOARD APPOINTMENTS:  Mindy Dyer will give two (2) recommendations to Town Council before the next meeting as well as the four (4) recommendations from Mrs. Jennings, Mr. Barker and Mr. Owens on behalf of Town Council.

PARKING GARAGE UPDATE:  Mr. Heath reported that discussion has begun with the County and he will keep Council apprised of the progress.

SMYTH-WYTHE AIRPORT TERMINAL PROPOSAL:  Mayor Helms and Mr. Clark met with representatives from the Town of Wytheville, Smyth County and Wythe County to discuss the terminal.  Total projected amount to construct the new terminal is $240,000.  Smyth County and the Town of Marion would split their half, 50/50, thus making the Towns portion for construction of the new terminal, $60,000.  Mr. Clark explained that this amount would be in the 2011-2012 Budget.  The Airport needs an agreement from the Town to proceed with financing.  Mr. Weaver made a motion of agreement in principal to help finance the new airport terminal at the Smyth-Wythe Airport.  The motion was seconded by Mrs. Jennings and carried by a vote of 6 AYES and 0 NOES.

FARMERS MARKET RESOLUTION:  Mr. Heath informed Council that he received a resolution from Governor McDonnell declaring August 1-7, 2010 as Farmer’s Market Week.

ERIC ALBANO YOUTH SOCCER FOUNDATION:  Heather Trail explained that the foundations long term goal is to build a soccer field in Eric Albano’s honor and short term goal is to raise money to fund the facility.  The first annual “Bano Bash” will be held August 28 and 29, 2010 at Hungry Mother State Park beginning at 9 am.  Events will include a Kayak Race, Beach Soccer Tournament and a 10K and half-marathon charity run on the 29th.  “House of Fools” will perform at the Lincoln Theatre on the 28th.  The Foundation is seeking sponsorship and will advertise on radio, TV3, in the newspaper and with fliers.  Upon motion of Mrs. Jennings, seconded by Mr. Leaman and vote of 6 AYES and 0 NOES, this item was referred to the Finance Committee for recommendation.

INFORMATION TECHNOLOGY ISSUES- TECHNOLOGY COMMITTEES:  Upon motion of Mr. Leaman, seconded by Mrs. Hale, and vote of 6 AYES and 0 NOES, this item was continued.

INSTALLATION OF INFLUENT PUMPS-SANITATION COMMITTEE:  Mr. Clark informed Council that the total projected construction cost for the Sewer Treatment Plant Upgrades is $591,315 and the project should begin in February or March, 2011 with completion approximately a year later.  This amount does not include the cost of the three influent pumps and installation.  Smyth County has purchased three (3) pumps that can be installed now.  Two (2) pumps are currently operating and one (1) is not.  Recommendation of staff is to install the three (3) new pumps costing approximately $30,000 for installation.  Upon motion of Mr. Owens, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, Council gives staff authority to proceed with bid process to install three (3) new pumps.

PROGRAM SUPPORT TECHNICIAN-PURCHASING DEPARTMENT-PERSONNEL COMMITTEE:  Mrs. Jennings stated that the position is still considered full-time and staff will proceed with filling the position.

LUNCH TIME ON THE LAWN:  Mayor Helms reported that there were no rain-outs this year and most events were well attended.

TOWN EMPLOYEE COOK-OUT:  Mayor Helms reminded Council Members to attend the Cook-out on Friday, August 6th at noon at the Riverbend Park.

TRIBUTE TO EVELYN LAWRENCE:  Mayor Helms informed Council that Mrs. Lawrence is promoting community heritage and has a dream of raising funds to complete the Mt. Pleasant Museum. A program entitled “African Traditions in Virginia” will include a tribute performance at the Lincoln Theatre on Sunday, September 12, by the Elegba Folklore Society.  Upon motion of Mrs. Jennings, seconded by Mr. Leaman and vote of 6 AYES and 0 NOES, this item was referred to the Finance Committee for consideration.

TOWN AND COUNTRY BBQ:  Mayor Helms stated that the Town and Country BBQ will be held, Thursday, August 19, 2010 at the W-L Hangar.  Please let Mrs. Clark know if you plan to attend.

BAUGHMAN AVENUE BRIDGE:  Mr. Fenyk informed Council that he must receive authorization from Council to obtain a survey for the property that must be acquired at the Baughman Avenue Bridge.  Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, Council gives authorization to obtain a survey.

FARMERS MARKET GRANT:  Mr. Heath stated that the grant has been approved and Phase II will begin.

PATRIOTS DAY CELEBRATION:  Mr. Heath stated that plans are being made for the September 11th program and suggestions are welcomed.

EAST CHILHOWIE STREET BRIDGE:  Mr. Hicks informed Council that bids should be in before the next Council meeting and more information will be given to Council then.

EAST CHILHOWIE STREET SEWER PROBLEM:  Mr. Hicks stated that a 70 year old 8” sewer line is being damaged by two (2) large maple trees parallel to the train tracks.  Mr. Hicks has met with Norfolk Southern and a contractor to access the problem.  Contractor will be hired, trees will be taken out and a new 100’, 8” sewer line will be installed at a cost of approximately $5,000 and three (3) days to complete.  Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, staff will proceed with replacement of damaged sewer line.

Upon motion, duly seconded and vote of 6 AYES and 0 NOES, the meeting was adjourned.                         


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Mayor                                                                                                   Clerk