Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David P. Helms; Jane Hale, Jim Owens, Mel Leaman, Suzanne Jennings, Bill Weaver, and Jim Barker, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Police Chief Michael Roberts; Police Sergeant Wes Thomas; Assistant to the Town Engineer Todd Long; Purchasing Agent Billy Hamm; Community & Economic Development Director Ken Heath; Town Clerk/Director of Finance Susan Clark.
INVOCATION/PLEDGE TO THE FLAG: Mr. Heath rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Ron Thomason, Samantha Archer, Dawn Archer, Salwa Humsi, Lindy White, Grant Harden, Herbert Haulsee, Emma Haulsee, Anne Burton, Libby Mitchell, Robert Harris, Kris Gandhi
MINUTES: Upon motion of Mrs. Jennings, seconded by Mr. Owens and vote of 6 AYES, 0 NOES, the minutes of the meeting held July 6, 2010 were approved as written. Messrs Weaver, Leaman, Barker, Owens, Mrs. Hale and Mrs. Jennings voted affirmatively.
Mr. Robert Harris expressed his thanks and gratitude to the Marion Police Department in the recent use of the AD Device in their efforts to assist his grandfather during a recent 911 call. He also commended the Marion Fire Department and Marion Life Saving Crew on their responses and dedication to the citizens.
PUBLIC HEARING-REQUEST TO VACATE STREET BETWEEN 504 GORDON AVENUE AND 434 GORDON AVENUE: Mayor Helms opened the Public Hearing. Mr. Ron Thomason, President Holston Hills Country Club, expressed the Club’s concerns in relinquishing the right of way to the club and asked that the property not be vacated. Ms. Anne Burton stated that the Right of Way is at Ms. Libby Mitchell’s driveway and she would like to erect a carport and the Right of Way does not allow her to use her property as she would like. Mayor Helms closed the Public Hearing.
Mrs. Jennings questioned if the Country Club needed to use the Right of Way, could the structure be removed then? Mr. Fenyk stated that the Right of Way cannot be blocked, all State laws must be followed and the State requires that streets are to be 50 feet wide. Mr. Barker is concerned that some-day the Town may need the Right of Way and feels uncomfortable about vacating the property.
Upon motion of Mr. Leaman, seconded by Mr. Barker and vote
of 4 AYES, 1 NOE (Hale) and 1 ABSTENTION (
ADOPTION OF TOURISM BY-LAWS:
Upon motion of Mr. Barker, seconded by Mr. Weaver and vote of 6 AYES and
0 NOES, the Town of
APPOINTMENT TO W W
COMMUNITY ARTS INITIATIVE: Mr. Heath informed Council that the Public Meeting held on Thursday, July 8th was not well attended. Mr. Heath will report to Council after the next Marion Downtown meeting.
OLD SCHOOLHOUSE BUILDING SURPLUS PROPERTY PUBLIC HEARING AND REQUEST FOR BID/PROPOSALS: Mr. Heath stated that the Town has advertised to receive bids/proposals for the 1908 Schoolhouse and that bids must include a business plan for the development and implementation of the Appalachian School of Music which Council has determined to be the best possible use for the building.
SPECIAL USE PERMIT/PUBLIC HEARING KRIS GANDHI,
ACCOUNTS: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 6 AYES and 0 NOES, the accounts were approved for payment in the amount of $280,400.91.
INVESTMENTS: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, the Investment Report was approved.
WIRELESS EQUIPMENT UPDATE: Mr. Todd Long explained that, due to the recent storms, all replacement parts to the computer system have been used and there are no other replacement parts. It is very important that the Town remain current with technology and upgrade the Town units. Fiber optics would be the best option. Upon motion of Mrs. Weaver, seconded by Mr. Leaman and vote of 6 AYES and 0 NOES, this item was referred to the Technology Committee.
SEWER TREATMENT PLANT UPGRADE AND REQUEST FOR SANITATION
COMMITTEE MEETING: Mr. Clark informed Council that
PROGRAM SUPPORT TECHNICIAN/PURCHASING DEPARTMENT-REQUEST FOR PERSONNEL COMMITTEE MEETING: Upon motion of Mrs. Jennings, seconded by Mr. Leaman and vote of 6 AYES and 0 NOES, this item was referred to the Personnel Committee.
REQUEST TO BID BOUNDARY WEST OF SEWER TREATMENT PLANT PROPERTY: Mr. Clark stated that the current agreement for leasing town property for grazing rights will expired September 1. Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, Council approved advertising for sealed bids for grazing rights on a tract of land west of the sewer treatment plant, lease will be for 5 years.
WATER COMMITTEE-REQUEST FROM HOPE SHERIE,
ABC STORE PRIVATE USE: Mr. Leaman stated that he had spoken to Delegate Carrico about the issue of private citizens taking over ABC Stores. Delegate Carrico will meet with the Town Legislative and Finance Committee to discuss this issue.
VML NEW MEMBER CONFERENCE:
Mr. Barker stated that he and Mr. Owens enjoyed the Conference and heard
several positive comments about
STREET MARKINGS: Mr. Barker and Mr. Weaver commended the Public Works crew on a job well done. Several citizens had positive comments for the crew.
TOWN CLERK LETTER OF COMMENDATION: Mayor Helms stated that he had received a letter from two citizens commending Mrs. Clark on her assistance to town citizens.
DOWNTOWN CHILI COOK-OFF: Mayor Helms stated that the Chili-Cook-off was a big success. He thanked the staff and council members who helped with the event.
DOWNTOWN BUSINESS APPRECIATION COOK-OUT: Mr. Heath explained that the Cook-out will be Thursday, August 5, 2010 from 5:30 p.m. to 8:00 p.m. at the Farmers Market. Hotdogs, chips and drinks will be free to the attendees.
TOWN EMPLOYEE COOK-OUT:
The annual employee/retiree cook-out will be Friday, August 6, 2010 at
noon at the
NEWLY HIRED POLICE OFFICER: Chief Roberts informed Council that Joshua Taylor will begin employment with the Marion Police Department, July 26, 2010.
Upon motion, duly seconded and vote of 6 AYES and 0 NOES, the meeting was adjourned.