Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on June 20, 2011 at 5:30 p.m.

PRESENT:  Mayor David Helms; Jane Hale, Tricia Spencer, Suzanne Jennings, Dr. Jim Gates, Jim Owens, Bill Weaver and Jim Barker, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Assistant Town Manager/Town Engineer Cecil Hicks; Community and Economic Development Director Ken Heath; Police Chief Mike Roberts; Fire Chief Rusty Hamm; Purchasing Agent Billy Hamm; Water and Wastewater Treatment Plant Superintendent Donnie Coley; Assistant Water Treatment Plant Superintendent Tony Edwards; Town Clerk/Director of Finance Cindy Stanley.  

INVOCATION/PLEDGE TO THE FLAG:  Mr. Hicks rendered the invocation. Eagle Scout Zachery Woods and Girl Scout Danielle Brooke Widner led the Pledge to the Flag.

VISITORS:  Jeff Spickard, Michael Robinson, Jeffrey Cassell, Charles Wassum, III, Lindy White, Samantha Archer, Scott Orsburn, Stacey Ely, Steve Widner, Lisa Widner, Brooke Widner, Betty Widner, Charles Woods, Missy Woods, Zachery Woods, David Thomas and Clarence Widner.

MINUTES:  Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, the minutes of the meeting held June 6, 2011 were approved as written. Dr. Gates, Messrs Barker, Owens, Weaver, Ms. Spencer, Mrs. Jennings and Mrs. Hale voted affirmatively.

SPECIAL PRESENTATION OF SCOUT AWARDS: Mr. Weaver made a motion to approve the resolutions for these awards, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the resolutions were approved. 

RESOLUTION ON ACHIEVING GIRL SCOUT GOLD WARD-DANIELLE BROOKE WIDNER AND BRITTNEY STEVENSON: Mayor Helms read the resolution and presented it to Girl Scout Danielle Brooke Widner. Brittney Stevenson was not present.      

RESOLUTION ON ACHIEVING EAGLE SCOUT STATUS-ZACHERY WOODS: Mayor Helms read the resolution and presented it to Eagle Scout Zachery Woods.

UPDATE ON SCOPING MEETING WITH VDOT ON CHATHAM HILL ROAD BRIDGE: Mr. Hicks advised Council that he attended the VDOT meeting in Bristol on June 10, 2011. The original cost estimate was 1,352,000. The total cost has been reduced to 1,200,000. Construction is scheduled to begin April 2012. Completion is estimated at 365 days.  

UPDATE ON KITCHEN DRAINAGE WORK AT SENIOR CITIZEN CENTER: Mr. Clark noted the main hold up was the arrival of a grease drain. This item has arrived and is now installed and the project is now moving forward.   

ADOPTION OF 2011-2012 BUDGET: Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the 2011-2012 Budget was adopted.

ACCOUNTS: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, the accounts were approved for payment in the amount of $811,878.23. Messrs Barker, Weaver, Owens, Dr. Gates, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.

INVESTMENTS: Mr. Weaver moved that the Investment Report be approved as presented. Mrs. Jennings seconded the motion. Council approved the same unanimously. Messrs Barker, Owens, Weaver, Dr. Gates, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.

REQUEST FROM MS. LINDY WHITE CEO SMYTH COUNTY COMMUNITY HOSPITAL: The hospital has requested in writing assistance from the Town of Marion for an eight inch water line installation from the area of the Water Treatment Plant. The total amount of the request is $218,000.

Discussion ensued.

Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 7 AYES and 0 NOES, this item was referred to the water and finance committees jointly.

REQUEST FROM SMYTH COUNTY ON TRAFFIC FLOW ON EAST COURT STREET: Mr. Heath met with Smyth County about the Parking Deck Downtown. Mr. Weaver made a motion to set a Public Hearing to make a one way street from North Church Street to Broad Street, with Smyth County to install a sidewalk. The motion was seconded by Mrs. Hale and vote of 7 AYES and 0 NOES the motion for a Public Hearing was approved.

RECOGNITION OF AWARD TO WATER TREATMENT PLANT: Mr. Tony Edwards attended the Annual Water Is Life Conference in Roanoke on May 6, 2011. The Water Treatment Plant received a silver award for treatment plant optimization.

REQUEST OF REIMBURSEMENT OF FIRE DEPARTMENT CELL PHONES: Fire Chief Hamm requested reimbursement of four cell phones in the amount of $468.00 each. This is a budgeted item. Upon motion of Dr. Gates, seconded by Mr. Barker and vote of 7 AYES and 0 NOES this request was approved.

REAPPOINTMENT OF MR. LARRY CARTER TO THE MARION PLANNING COMMISSION: Mr. Carter, whose term has expired, is willing to serve another term as Planning Commission member. Upon motion of Mr. Barker, seconded by Mr. Owens and vote of 7 AYES and 0 NOES this reappointment was approved.

Mayor Helms stated there will be a Council meeting on June 30, 2011 at 5:15pm to close the fiscal year.

Mayor Helms stated the next regular scheduled Council meeting for July 4, 2011 has been rescheduled for July 5, 2011 at 5:30pm.

PUBLIC PRESENTATION: Mr. Wassum spoke in reference to the hospital. Mr. Wassum wants to see documents that give rights to the easement across Water Mill Road. He stated he does not want to obstruct any progress with the hospital. Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, Mr. Fenyk is to send a Deed of Declaration to Mr. Wassum’s  Attorney.

COMMITTEE REPORT REALIGNMENT OF STAGE STREET: Mr. Weaver stated that the committee is not ready to make a recommendation at this time. Mr. Hicks will research the cost to relocate Appalachian Power poles. Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES this item was continued.  

RIVERBEND PARK: Mr. Barker has been approached by citizens, who wish to form a Friends of Riverbend Park group to clean and maintain the park. Upon motion of Dr. Gates, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES and 1 ABSTENTION (Mr. Barker), Mr. Barker will oversee forming this Group.

CIVITAN PARK: Mr. Owens noted the Civitan Park needs some maintenance also.

BRUSH PILE:  Mr. Weaver noted his concern with continuing to burn the brush pile once the new hospital is open. Upon motion of Mrs. Jennings, seconded by Mr. Weaver and vote of 7 AYES and 0 NOES, this item was referred to the Sanitation Committee.

SENIOR CITIZENS CENTER DECK: Mrs. Jennings stated that a second  Project Crossroads team is working on the deck at the Senior Citizens Building.

MAINSTREET: Ms. Spencer has received favorable comments about Main Street paving and painting.

CROSSWALK: Mr. Owens has received favorable comments on the new Downtown crosswalk at the Lincoln Theatre.

Mayor Helms noted the Town crew did a good job striping.  He also stated the Hungry Mother Park Anniversary was very nice.

The Relay for Life Event will be held Friday night at the MSHS track field. The Free Clinic is having a fundraiser in honor of Mr. Leaman at this event.

CLOSED SESSION:  Pursuant to Code of Virginia, as amended, Section 2.2-3711 (A-3) and upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 7 AYES and 0 NOES, Town Council entered into Closed Session for the purpose of discussing the acquisition of real property for a public purpose. Mrs. Jennings moved that Town Council returned to Open Session and identified it be known that only those matters legally exempted from Open Session and identified in the motion were discussed during Closed Session.  The motion was seconded by Mr. Weaver and carried by vote of 7 AYES and 0 NOES.  The Town Clerk polled the Council Members. Messrs Barker, Owens, Weaver, Dr. Gates, Mrs. Jennings, Mrs. Hale and Ms. Spencer voted affirmatively.

COUNTER OFFER ON PURCHASE OF LAND, BAUGHMAN AVENUE BRIDGE: Upon motion of Dr. Gates, seconded by Mr. Weaver and vote of 7 AYES and 0 NOES Mr. Fenyk is to make an offer to Purchase Land at Baughman Avenue Bridge not to exceed $7,100.00

COUNTER OFFER ON HOUSE ON PEARL AVENUE RELATING TO CDBG PROJECT: Upon motion of Dr. Gates, seconded by Mrs. Hale and vote of 7 AYES and 0 NOES, Mr. Clark is to make a counter offer for $18,000.00 for the house at 405 Pearl Avenue.

POSSIBLE PURCHASE OF LARGE TRACT LAND BOTH IN AND OUT OF WEST SIDE OF CORPORATE LIMITS: Upon motion of Dr. Gates, seconded by Mr. Owens and vote of 7 AYES and 0 NOES, Mr. Clark will research the ramifications on Purchase of Large Tract of Land in and out of West Side of Corporate Limits.  

Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.

 

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Mayor                                                                                                   Clerk