Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
P. Helms; Jane Hale, Mel Leaman, Buford Cregger, Suzanne Jennings, Eugene
Hendrick, Bill Weaver, and Dr. James Gates(arriving late) Council Members; Town
Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Town
Engineer/Assistant Town Manager
INVOCATION/PLEDGE TO THE FLAG: Mr. Ken Heath rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Jeff Spickard, William Thompson, Marlin Weaver, Ron Thomason, Diannah Pennington, Kelly Osborne, Sam Hambrick, Bill Pugh, John Morgan, Wanda Morgan, Tom Brown, Laura Brown
MINUTES: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and vote of 6 AYES and 0 NOES, the minutes of the meeting held April 5, 2010 were approved as written. Messrs Weaver, Hendrick, Cregger, Leaman, Mrs. Hale and Mrs. Jennings voted affirmatively.
SOUTH MAIN STREET WATER PROJECT-PAY REQUEST #4: Mr. Spickard explained that the Pay Request #4 is in the amount of $21,741.76. He added that there should be one final request. Upon motion of Mrs. Jennings, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES, Pay Request #4, in the amount of $21,741.76 was approved.
DOWNTOWN DISTRICT PROPOSED EXPANSION: Mr. Heath explained that he has mailed letters to the property owners affected by the expansion. The deadline to respond is May 7, 2010.
TOURISM ASSOCIATION BY-LAW APPROVAL: The Mayor explained that the By-Laws were adjusted and ready for Council approval. Mr. Fenyk added that he would include the Town Code Sections before final approval by Council. Mrs. Jennings moved that the By-Laws be approved with the Town Attorney adding the Town Code Sections. Mr. Weaver seconded the motion. Mr. Fenyk reminded Council that a Public Hearing must be set to adopt the By-Laws. Mrs. Jennings and Mr. Weaver rescinded their motions. Discussion ensued. Upon motion of Mrs. Jennings, seconded by Mr. Weaver and vote of 6 AYES and 0 NOES, a Public Hearing to adopt the Tourism Association By-Laws is set for May 17, 2010.
STALEY STREET PARKING ISSUES: Mr. Hicks stated that he has been in contact with VDOT concerning the street parking issues. VDOT advised that the Town can restrict parking on the street, but this would set precedence for other street parking issues in the Town. Mr. Hicks added that the street is 31 feet wide and with one car parked, there is still 24 feet of street that can be driven on. Upon motion of Mr. Cregger, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, this item was tabled.
ACCOUNTS/INVESTMENTS: Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, the accounts in the amount of $846,295.56 were approved for payment.
FEMA AWARD-SCBA FUNDING: Mr. Clark informed Council that he received notification that FEMA would fund $5,700.00 for payment of the SCBA’s. He added that the Town had borrowed $89,785.00, to pay for the SCBA’s. The 90 day note is now due. Upon motion of Mr. Weaver, seconded by Mrs. Jennings and vote of 6 AYES and 0 NOES, this item was referred to the Finance Committee.
COFFMAN STAIRS- MASS LAYOFF: Mayor Helms received a letter from Frank Partin, President of Coffman Stairs, informing him of a mass layoff that will begin on June 4, 2010.
PAVING BIDS: Mr.
Hicks informed Council that 1 (one) bid was received from W-L Construction in
the amount of $149,539.23, with 14,356 yards of milling. Upon motion of Mr.
Cregger, seconded by Mr. Hendrick and vote of 6 AYES and 0 NOES, the bid in the
amount of $149,539.23 was accepted. This amount does not include paving the
tennis courts at the
DEFACED PROPERTY ISSUES:
Sam Hambrick stated that he has lived in
FINANCE/BUDGET COMMITTEE: Mr. Leaman informed Council that the Finance Committee hopes to have a proposed budget within the next few weeks to present to Council. The Committee is meeting every Friday in order to expedite the process.
Dr. Gates arrived.
LINCOLN THEATRE: Mrs.
Jennings stated that Duane Cregger had contacted her concerning the second half
of the allocated funds being paid to the
TOWN AND COUNTY QUARTERLY MEETING: Mayor Helms reminded Council of the meeting
to be held Wednesday, April 21, at 6:30 pm at the
STATE BUDGET CUTS EFFECTING TOWNS AND COUNTIES: Mayor Helms stated that he had recently attended a VML meeting and discussion was about the state budget and how the cuts affect the Towns and Counties. VML is orchestrating a plan for how the Towns and Counties in the State can keep the State Legislature apprised of the need that local governments have for state funding.
VML CONFERENCE: Mayor
Helms informed Council that the VML Conference is October 3-7, 2010 in
SMYTH-WYTHE AIRPORT TOUR: Mayor Helms stated that an airport tour will be conducted Friday, April 23rd at 3:00 PM.
LEASE AGREEMENT BETWEEN TOWN OF
Ken Heath stated that Drawdown Request #1 has been received in the
amount of $31,485.87. 80% will be
reimbursed to the Town in amount of $25,188.70.
The payment will be made from the Town of
Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.