Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David P. Helms; Dr. James Gates, Jane Hale, Mel Leaman, Buford Cregger, Suzanne Jennings, Eugene Hendrick and Bill Weaver, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Town Engineer/Assistant Town Manager Cecil Hicks; Police Chief Michael Roberts, Police Officer Kevin Testerman; Community & Economic Development Director Ken Heath; Town Clerk/Director of Finance Susan Clark.
INVOCATION/PLEDGE TO THE FLAG: Mr. Cecil Hicks rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Jeff Spickard, Donnie Coley, Beverly Firestone, William Thompson, Greg Chatham, Angelina Chatham, Mary Briggs Graham, Addison Ratliff, Shelia Glenn, Tanner Glenn, Nick Groseclose, Henry Evans
MINUTES: Upon motion of Mrs. Jennings, seconded by Mr. Weaver and vote of 7 AYES and 0 NOES, the minutes of the meeting held March 15, 2010 were approved as written. Messrs Weaver, Hendrick, Cregger, Leaman, Mrs. Hale, Mrs. Jennings and Dr. Gates voted affirmatively.
SLUDGE DISPOSAL-MARION WASTEWATER TREATMENT PLANT: Donnie Coley explained that the Town is
currently looking for a suitable place to land apply the sludge from the
Wastewater Treatment Plant. The current
site can no longer be used for the disposal.
There is enough storage at the Plant for approximately six (6) months.
The site must be approved by DEQ and the Town must abide by the regulations set
by DEQ. There are 3 options for
disposing the sludge; 1)
ANTHEM HEALTH INSURANCE COVERAGE: Mr. Clark informed Council that Anthem had submitted the Contract for Insurance Renewal. The Key Advantage 500 Plan includes an increase of 6.38%. This would add approximately $4.00 per pay period to the employee’s current premium. Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, Council approved Anthem’s Contract for Insurance Renewal.
SEASONAL LEASE OF
DEER SITUATION-CHIEF ROBERTS: Chief Roberts and Mr. Clark met with the owners of the property where the excessive deer population is the most prominent. The property owners are concerned about insurance liabilities in allowing sharp shooting on the property. Council member’s are concerned that the property is not a suitable area for sharp shooting. Chief Roberts will explore more options to remedy the excessive deer situation.
OLD SCHOOLHOUSE PROJECT:
Mr. Heath stated that
FARMERS MARKET: Mr. Heath reported that the Vendors are signing up and that the Market will open May 8, 2010.
RELAY FOR LIFE: Mr. Heath informed Council that the Relay for Life event is June 12, 2010 and suggested that the Town sell raffle tickets for a chance at a year of free garbage removal. Upon motion of Mrs. Jennings, seconded by Mr. Weaver, and vote of 7 AYES and 0 NOES, the Town will sell raffle tickets for $1.00 each for a chance to win a year of free garbage removal.
ATTORNEY GENERAL TO VISIT
GREEN RESERVE PROJECT-WASTEWATER TREATMENT PLANT: Mr. Clark informed Council that the Town has been approved for $500,000. DEQ will meet June 21, 2010 to finalize loan rates, terms and conditions. These funds will be available through the Virginia Clean Water Revolving Loan Fund (VCWRLF).
SOUTH MAIN STREET WATER PROJECT-CHANGE ORDER #3: Mr. Spickard explained that the Change Order includes five (5) additions totaling $11,807.00 and three (3) deductions totaling $4,011.72 for a total Change Order amount of $7,795.28. The project is 99% completed. The total contract amount is $226,603.46, the original date of completion was 2-10-10, plus an 80 day extension. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, change order #3 in the amount of $7,795.28 was approved.
Mayor Helms informed Council that the Town and County Quarterly Meeting
will be April 21, 2010 at 6:30 PM at the
The Destination Imagination Team was present to ask for a donation toward
performing at the global competition in
STALEY STREET PARKING ISSUES: Angelina Chapman expressed concerns about the
parking issues on
STREET LIGHT REQUEST-650 & 652 HAMLET STREET: Mrs. Jennings reported that the Street Committee met and she informed Council that there is ample lighting on the street and that the Committee recommends putting the request on hold. Upon motion of Mrs. Jennings, seconded by Mr. Cregger and vote of 7 AYES and 0 NOES, this item was dropped from the agenda.
DOWNTOWN DISTRICT PROPOSED EXPANSION: Mr. Heath explained that the Downtown Board has a proposal to expand the Downtown District. The request was made by the Board and not the property owners. The expansion would generate roughly $4,300.00 per year. This request for expansion would cause the Town Public Works Department to expand the area of sidewalk that is cleaned, care of more green spaces and cause them to work a much larger downtown area. Upon motion of Dr. Gates, seconded by Mr. Leaman and a vote of 7 AYES and 0 NOES, Council recommends mailing letters to the property owners to get their opinions before proceeding with a possible expansion.
PAVING BIDS: Mr.
Hicks estimates the amount of asphalt that will be needed to pave
STRIPING: Mr. Hicks stated that staff proposes purchasing a PowrLiner 8900xlt Striping Machine in the amount of $6495.00 to allow the Town staff to do the street striping in house.
BRUSH BURNING/CHIPPING: Mr. Hendrick stated that he has been in contact with Don Medley concerning the Town’s brush situation. Mr. Medley informed Mr. Hendrick that he could chip the Town’s brush pile for $300.00 per hour and complete the job in approximately 2 days for a total of $5,000.00 to $6,000.00. Dr. Gates questioned what the $300.00 per hour covered and does the cost include disposal of the chips? Upon motion of Dr. Gates, seconded by Mrs. Jennings and vote of 7 AYES and 0 NOES, Town staff is to proceed with gathering more information from Mr. Medley.
JOB CORPS-EARTH DAY ACTIVITIES: Mayor Helms informed Council that the Job Corps Earth Day activities will be April 22, 2010.
ARTWALK: Mr. Heath stated that the Artwalk will be Friday, April 9, 2010.
PRATER LANE RAILROAD CROSSING: Mr. Hicks informed Council that the signed
agreements have been sent to
Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.