Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David
Helms; Jane Hale, Jim Owens, Tricia Spencer, Bill Weaver and Jim Barker,
Council Members; Town Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Assistant Town Manager/Town Engineer
INVOCATION/PLEDGE TO THE FLAG: Mr. Ken Heath rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Jeff Spickard, Sara Kegley, Chris Gilley, Brian Reed, Bill Seymour, Bessie Kirk, Sandy Willard, Tammy Hash, Jenny Martin, Dean Martin, Mark Montgomery, Lindy White, Stacey Ely, Samantha Archer, Sandip Patel, Charles Wassum, III.
MINUTES: Upon motion of Mr. Weaver, seconded by Mrs. Hale and a vote of 5 AYES and 0 NOES, the minutes of the meeting held March 7, 2011 were approved as written. Messrs Owens, Barker, Weaver, Ms. Spencer and Mrs. Hale voted affirmatively.
PUBLIC HEARING TO CONSIDER TRAFFIC FLOW ON EAST CHILHOWIE
STREET: Mayor Helms opened the Public
Hearing. Mr. Hicks and Councilman Weaver
explained that the Public Hearing was originally set to consider converting the
bridge to one-way. It is the
recommendation of Mr. Hicks and Councilman Weaver that the bridge be reopened
as two-way until after the
PUBLIC HEARING TO CONSIDER
SPRUCE STREET/MATSON DRIVE RESOLUTION ON CDBG GRANT APPLICATION: Upon motion of Mr. Weaver, seconded by Mrs. Hale and vote of 5 AYES and 0 NOES, Council approved the Resolution.
SAFE ACT OPTIONS: Mr. Reed explained that the Safe Act gives localities options when applying for CDBG Housing Rehabilitation Grant funding. Mr. Reed recommends that Council obtain additional information. The Safe Act has been applied recently to CDBG Projects. It requires a certified mortgage originator before contracts can be signed for housing rehabilitation. It is very difficult to obtain or contract out. Localities may have to eliminate pay backs and go grant only. The Town Manager may have to make this decision following further consultation with DHCD and the Town Attorney.
ACCOUNTS: Upon motion of Mr. Weaver, seconded by Mrs. Hale and vote of 5 AYES and 0 NOES, the accounts in the amount of $883,058.44 were approved for payment. Mr. Hamm requested that Allied Transmission, in the amount of $1,000.00 be held until all repairs are complete.
INVESTMENTS: Upon motion of Mr. Weaver, seconded by Mrs. Hale and vote of 5 AYES and 0 NOES, the Investment report was approved as presented. Messrs Owens, Weaver, Barker, Mrs. Hale and Ms. Spencer voted affirmatively.
MOUNTAIN STATES HEALTH
PYROTECHNICAL CERTIFICATION: Mr. Heath explained the requirements for setting of fireworks. The State now requires that the setter be certified. Mr. Jerry Breen has agreed to take the courses needed to become certified in order for the Town to continue to have the annual fireworks display on the 4th of July. Mr. Breen must be re-certified every two (2) years. The application is $180.00. Mr. Heath will compile a list of prices for the fireworks and materials, not to exceed $500.00 and report back to Council. Upon motion of Mr. Owens, seconded by Mr. Weaver and vote of 4 AYES and 1 NOE (Spencer), Council approved Mr. Breen taking the course to be certified and Mr. Heath finding fireworks and materials at a price not to exceed $500.00.
GOVDEALS: Mr. Hamm reported that the Town had a successful sale of old vehicles and equipment. The amount of revenue was $10,671.65.
QUARTERLY FUEL CONSUMPTION: Mr. Clark informed Council that all town departments had exceeded or achieved their goal of reducing fuel consumption by 9% at least one quarter in 2010 except for the Marion Lifesaving Crew. Four departments met the goal in three quarters.
HIGH LEVEL TANK REPAIRS AND REHABILITATION: Mr. Clark explained that The Lane Group had submitted the only proposal for engineering services in the amount of $4,900.00. The approximate amount for the project is $50,000.00. Mr. Clark added that this project may be covered by a grant. Upon motion of Mr. Weaver, seconded by Mr. Owens and vote of 5 AYES and 0 NOES, Council approved beginning the project contingent on grant approval and the Health Department procurement approval.
SEWER TREATMENT PLANT PERMIT RE-ISSUANCE: Mr. Hicks stated that the VPDES Wastewater permit must be renewed every five years and being advertised again for public comment.
WATER LOSS-LETTER FROM HEALTH DEPARTMENT: Mr. Hicks informed Council that there is a need to aggressively work to replace inoperable meters. Water accountability now ranges from 55% to 60%. The violation can be averted as long as the town presents the Health Department with a proposal to remedy the problem. Mr. Hicks tested a sample of meters and they are reading low by an average of 26%. Upon motion of Mr. Weaver, seconded by Ms. Spencer and vote of 5 AYES and 0 NOES, this item was referred to the Water Committee for study of the proposal.
FARMER’S MARKET PROPOSAL: Mr. Heath stated that he feels the most cost effective way to run the farmers market is to have a paid part-time employee at the market every week. He suggests hiring a Market Manager at a rate of $15.00 per hour to work no more than five (5) hours per week for the twenty-seven (27) weeks that the market is open. The Market Manager should also be able to provide horticulture work and assistance for additional hours within the budget. Mr. Heath added that the cost for this person would not exceed $2,700.00. Upon motion of Mrs. Hale, seconded by Ms. Spencer and vote of 5 AYES and 0 NOES, council approved advertising the job as a part-time position based on contract.
SENIOR CITIZEN ADVISORY BOARD: Mr. Clark reported that the Board had met and is working on guidelines for rent of the building.
YOUTH GOVERNMENT DAY: Mr. Heath informed Council that Youth Government Day will be Wednesday, May 11, 2011.
WEATHER RADIO: Mr. Heath stated that a weather radio will be installed at the Town Hall for information to avert weather related disasters.
BACK OF THE DRAGON MOTORCYCLE RIDE: Mr. Heath stated that an organizational meeting will be held to discuss ways to maximize Route 16 as a major tourism attraction.
CROOKED ROAD: Upon
motion of Mr. Weaver, seconded by Ms. Spencer and vote of 5 AYES and 0 NOES,
Mr. Ken Heath was appointed to represent the Town on the Crooked Road Board of
PAVING SCHEDULE: Mr. Weaver stated that the Street Committee will meet this week to discuss the schedule.
ARBOR DAY: Arbor Day
Celebration will be May 6th at the
VML COMMITTEES: Mayor Helms stated that Council members may submit applications to serve on VML Committees. Applications must be submitted by April 8, 2011.
Upon motion, duly seconded and vote of 5 AYES and 0 NOES, the meeting was adjourned.