Minutes of a regular meeting of the Town Council of the Town
of Marion, Virginia held in the Council Chambers of the
PRESENT: Mayor David P. Helms; Dr. James Gates, Mel Leaman, Bill Weaver, Ken Heath, Mark Warren, and Jane Hale, Council Members; Town Manager John E. B. Clark, Jr.; Town Engineer/Assistant Town Manager Cecil Hicks; Police Chief Michael Roberts; Police Lt. Rex Anders; Town Attorney Mark Fenyk; and Town Clerk/Director of Finance Dixie Sheets.
INVOCATION/PLEDGE TO THE FLAG: Cecil Hicks rendered the invocation. Mayor Helms led the Pledge to the Flag.
VISITORS: Jim Owens, Shirley Blackwell, Charles Conner
MINUTES: Upon motion of Mr. Weaver, seconded by Mr. Heath and vote of 6 AYES and 0 NOES, the minutes of the meeting conducted on 1/20/09 were approved as written and distributed. Dr. Gates, Mrs. Hale, Messrs Leaman, Heath, Warren, and Weaver voted affirmatively.
RESOLUTION: Upon motion of Mr. Heath, seconded by Dr. Gates and vote of 6 AYES and 0 NOES, the Resolution in honor of Larry L. Davis was adopted.
IN HONOR OF LARRY L. DAVIS
FOR COMMUNITY SERVICE AND INDUSTRIAL LEADERSHIP
WHEREAS, Larry L. Davis was born in
WHEREAS, Larry L. Davis retired as C.E.O. of Royal
Mouldings, Inc. of
WHEREAS, Larry L. Davis was active in the industrial development of the area as well
as community affairs. Mr. Davis’ leadership was immeasurable. He was selected
Business Person of the year 2004 by the Smyth County Chamber of Commerce.
WHEREAS, Larry L. Davis’ other interests included Archeological Society of Virginia, becoming a lifetime chapter member.
WHEREAS, Larry L. Davis relocated to
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town
RESOLVED, 2nd day of February 2009.
David P. Helms, Mayor
Mayor Helms stated that originals of the Resolution will be sent to Mr. Davis’ daughters. Mr. Jim Owens a former supervisor at Royal Mouldings was present and thanked the Council for the recognition and Resolution in honor of Larry Davis. He added that it was well deserved.
EXECUTION OF DEED OF GIFT FOR PROPERTY NEAR
DEVELOPMENT OF PROPOSED SIX-YEAR PLAN: Mr. Hicks stated that several projects have been identified for possible use of the funds previously obligated, by VDOT, for the S. Church Street Project. Deadline for proposed projects must be received by 2/10/09 to be considered for these funds.
APPROVAL OF WASSONA CIRCLE WATER QUALITY IMPROVEMENT
PLANNING GRANT-NEW RIVER HIGHLANDS RESOURCE COUNCIL: Mayor Helms welcomed Mrs. Shirley Blackwell
and Mr. Charles Conner and thanked them for their support on Arbor Day and
service on the Marion Tree Commission. Mr.
Conner stated that the Tree Board has an opportunity to receive a $1,500 grant
to perform some much needed landscape and tree improvement on
ARBOR DAY: Arbor Day
is slated for April 24 from Noon-1:00 at
ATKINS WATER LOSS: Mr. Hicks stated that on January 17, 2009, due to a leak at the former Virginia House Furniture (now owned by Wellborne), the Atkins Tank completely drained and parts of Atkins were without water. The estimated loss of water was 713,481. Now that the eight (8) inch line has been located, staff recommended that an 8 inch valve be installed on the main line to prevent this from happening again. They further recommend that the Town install a six (6) inch line up to Industrial Welding property line with a fire hydrant. A one (1) inch line would tie over to Industrial Welding. Cost of the project is estimated at $21,384. It was noted that in order to proceed with the project, a letter from Wellborne authorizing the change and an easement would be required. Mr. Clark stated that the Wellborne building is not heated and this could happen again. The project could be done in-house and the cost would only be materials. Mr. Weaver asked if insurance would reimburse the cost of the lost water. Mr. Fenyk answered that the Town is pursuing this matter. Dr. Gates moved that the Town proceed with the project, weather permitting, issuance of necessary permits obtained and a letter from Wellborne received. The funds would be spent from budgeted water & sewer contingency monies. Mr. Warren seconded the motion. Council approved the same by a vote of 6 AYES and 0 NOES. Dr. Gates, Mrs. Hale, Messrs Leaman, Heath, Weaver and Warren voted affirmatively.
REAL ESTATE COMMITTEE ON TOWN PROPERTY BETWEEN HAPPY’S &
HUNGATE BUSINESS SERVICES: Mr. Fenyk had
advised at the sale of the Happy’s Building, the Town agreed to have parking
available on the Town parking lot on
FIRE EQUIPMENT ON RURAL DEVELOPMENT EQUIPMENT GRANT: Mr. Clark stated that he spoke with Rural Development concerning a grant for turnout gear and breathing apparatus for the Marion Volunteer Fire Department. Currently, the Town is awaiting a letter of conditions. He added that the grant also involves two police vehicles. The total of the grant is $78,000 and is a 55%-45% match.
PROPOSED CLOSURE OF VIRGINIA’S PUBLIC CHILD AND ADOLESCENT
INPATIENT PSYCHIATRIC HOSPITALS: Mr.
Heath encouraged those attending the VML Legislative Day on February 5 to
discuss the impact that this would have on the communities of
THIRD ANNUAL SMYTH
599 FUNDS TO BE CUT: Mr. Helms encouraged those attending the VML Legislative Day on February 5th to discuss the problems of small localities with the proposed cuts of 599 Funds with our legislators.
WEE READ PROGRAM: Mayor Helms read a portion of a letter from Mrs. Sara Jennings thanking the Town for support of the Wee Read Program.
GARDEN CLUBS: Mayor Helms stated that the Garden Clubs will be placing hanging baskets in the downtown area again this year. He reminded staff that it is the Town’s responsibility to water these baskets.
VML LEGISLATIVE MEETING: Mayor Helms asked that those who have registered for the VML Legislative Meeting remain to discuss transportation arrangements.
ORDINANCE - PROPOSED
CHANGES TO THE TOWN OF
BE IT ORDAINED BY THE COUNCIL OF THE
TOWN OF MARION, VIRGINIA, that Section 70-184 Purpose of the Assessment should
be adopted as a part of the Town Code for the Town of
Sec. 70-184. Purpose of the Assessment.
(a) The assessments collected from the Downtown General Service and Assessment District shall be paid to the Marion Downtown Revitalization Association, Inc., or its successor. The funds received and collected by the Marion Downtown Revitalization Association, Inc., or its successor, as a result of the tax imposed on the Downtown Special Tax District by the Town of Marion, shall then be immediately delivered back to the Town of Marion to be used to help pay for projects identified as needed by the Marion Downtown Revitalization Association, Inc., or its successor, and the Town of Marion. However, the Assessments collected from the Downtown General Service and Assessment District shall be used only for the following uses: Economic Development Services, beautification and landscaping, public parking, sponsorship and promotion of recreational and cultural activities, and such other services, events or activities as are included within the activities described in the 1950 Code of Virginia, as amended, § 15 .1-18 .2(B), and that will enhance the public use and enjoyment of and the public safety, public convenience and public well-being within the general special service and assessment district.
(b) Taxes collected pursuant to this article shall be segregated so as to enable the same to be expended only in the Downtown Service District in which raised.
(c) Disbursements to the Marion Downtown Revitalization Association, Inc., or its successor, shall not be less than quarterly beginning on the last quarter of 1996, but more often if deemed necessary by the Town. The Marion Downtown Revitalization Association, Inc., or its successor, shall then deliver the funds received as described back to the Town, no less than three (3) business days after being received by the Marion Downtown Revitalization Association, Inc., or its successor. The Marion Downtown Revitalization Association, Inc., or its successor, is not authorized to use these funds for any other purpose other than to be returned to the Town for the Town to expend for the purposes and places described in paragraphs (a) and (b) above.
Passed in Council this 2nd day of February, 2009.
HOUSING BOARD MEETING:
Mr. Clark stated that a Housing Board Meeting has been scheduled for
February 11 to discuss applying for grants for the
SCHOOLHOUSE: Mr. Clark thanked Mr. Heath for his assistance in writing a letter to County Administrator Ed Whitmore concerning the County’s plan with regard to the Old Schoolhouse. Minor adjustments to the letter were made and will be mailed 2/3/09.
Upon motion, duly seconded and vote of 6 AYES and 0 NOES, the meeting was adjourned.