Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on January 17, 2012 at 5:30 p.m.

PRESENT:Mayor David Helms; Jane Hale, Tricia Spencer, Suzanne Jennings, Jim Owens, Bill Weaver, Jim Barker and Dr. Jim Gates Council Members; Town Manager John E. B. Clark, Jr.; Town Attorney Mark Fenyk; Assistant Town Manager/Town Engineer Cecil Hicks; Police Lieutenant Rex Anders; Police Chief Mike Roberts; Economic Development Director Ken Heath; Purchasing Agent Billy Hamm; Town Clerk/Director of Finance Cindy Stanley.

INVOCATION/PLEDGE TO THE FLAG:Mr. Hicks rendered the invocation. Mayor Helms led the Pledge to the Flag.

VISITORS: Dr. Charles Wassum, Dan Kegley, Jeff Spickard, Billy Dungan, Neil Castrodale and Ron Thomason.

MINUTES:Upon motion of Mrs. Jennings, seconded by Mr. Weaver and a vote of 7 AYES and 0 NOES, the minutes of the meeting held January 3, 2012 were approved as written. Messrs Barker, Owens, Weaver, Gates, Ms. Spencer, Mrs. Jennings and Mrs. Hale voted affirmatively.

PUBLIC PRESENTATIONS: Billy Dungan updated Council on the Airport Terminal. He indicated the extension to complete the terminal by the end of January is probably not going to be met.

APPROVAL OF PAY REQUEST #5 ON SEWER TREATMENT PLANT PHASE 1 UPGRADE: Jeff Spickard reviewed the progress and noted the contractor has completed 64% of the project. The contractor is still waiting on a part in order to place the UV system in operation. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, pay request #5 was approved in the amount of $68,047.50.

UPDATE ON NORTH IRON STREET DRAINAGE PROJECT: Mr. Heath noted the county chose not to participate in this drainage project, as part of the Parking Deck Project. Discussion ensued. Upon motion of Mr. Owens, seconded by Mrs. Jennings and a vote of 6 AYES and 1 NO (Dr. Gates), the town is to approve construction of the project. †††††

UPDATE ON COMPREHENSIVE PLAN: Mr. Hicks noted the Planning Commission is satisfied with Mr. Armbristerís work. The on-line surveys were very successful. Mr. Hicks briefly reviewed each chapter. There have been seven chapters covered thus far.

ACCOUNTS: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, the accounts were approved for payment in the amount of $1,332,299.07.

INVESTMENTS: Upon motion of Mr. Weaver, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, the investment report was accepted.††

REQUEST FROM FULLER CENTER 5K RUN: Mr. Neil Castrodale stated the event will take place on Saturday May 19, 2012 at 9am. It will follow the same route as in the years past. He will coordinate all the details with Chief Roberts. Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, the 14th annual Fuller Center 5K Run was approved.

UPDATE ON MUTUAL AID AGREEMENT: Chief Roberts noted this agreement allows for officers in different jurisdictions to assist other jurisdictions when needed. Mr. Fenyk is working on this agreement between the three towns and the county. There will be an additional and separate agreement between the Town of Marion and Washington County. Upon motion of Mr. Weaver, seconded by Mrs. Jennings and a vote of 7 AYES and 0 NOES, Chief Roberts and Mayor Helms have approval to sign the agreement when finalized.

REQUEST FROM TOURISM CENTER ON BROCHURE: Mr. Ron Thomason noted the last brochure was produced in 2008. He is requesting the Town of Marion place an advertisement in the new brochure to help market Smyth County. Upon motion of Mrs. Jennings, seconded by Mr. Owens and a vote of 7 AYES and 0 NOES, a full page ad for $1,500 was approved.

STREET LIGHT COMMITTEE ON LIGHT REQUEST AT 239 PARK BOULEVARD: Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 7 AYES and 0 NOES, this item was continued.

Mrs. Jennings noted the house on Sprinkle Avenue has been cleaned up to a small degree. Mr. Hicks advised this is due back in court on Friday January 20, 2012.

Dr. Gates noted the Golf Committee has narrowed the selection of a Manager to about fifteen applicants. The committee will continue to narrow this to about five to seven applicants. The deadline for the advertisement on the Banquet Facilities is January 31, 2012.

Mayor Helms stated the visit to the new hospital facility this afternoon was very nice. The town and county quarterly meeting will be held this Thursday January 19, 2012 at 6pm at the vocational school in Seven Mile Ford. The Chamber of Commerce will hold a photographer meet and greet January 26, 2012 from 5:30pm until 7:00pm at the chamber office. Mayor Helms also noted the town crew did a good job with the snow cleanup. Black History program is still in the planning stages. Voter Registrar, Sandy Elswick has information together for those seeking re-election. March 6, 2012 is the deadline. Mayor Helms spoke with Mark Montgomery today and he stated this is moving along well, in regards to the Emory and Henry College of Physical Therapy Program. Mayor Helms informed Mr. Montgomery to please let us know if we can do anything to help.

Mr. Hicks noted Mr. Heldreth is finished with the survey on Stage Street and he requested a street committee meeting. Mr. Hicks also met with Scott Orsborne in regards to the guardrail at the new hospital and there will be no problem to expand the guardrail.

Mr. Clark noted the survey at the Golf Course is about 85% complete.

Mr. Heath noted General Dynamics has been awarded a $23 million dollar contract. This is great for our economy.

Mr. Fenyk reminded everyone of the Freedom of Information Act In-Service for Council on January 24, 2012 at the Four Seasons Bakery at 8:00am.

Upon motion, duly seconded and vote of 7 AYES and 0 NOES, the meeting was adjourned.


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Mayor†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Clerk