Minutes of a regular meeting of the Town Council of the Town of Marion, Virginia held in the Council Chambers of the Municipal Building on January 3, 2011 at 7:00 p.m.

PRESENT:  Mayor David Helms; Jane Hale, Jim Owens, Dr. James Gates, Suzanne Jennings, Bill Weaver and Jim Barker, Council Members; Town Attorney Mark Fenyk; Town Manager John E. B. Clark, Jr.; Town Engineer Cecil Hicks;  Community and Economic Development Director Ken Heath;  Police Chief Mike Roberts;  Town Clerk/Director of Finance Susan Clark.

INVOCATION/PLEDGE TO THE FLAG:  Mr. Cecil Hicks rendered the invocation.  Mayor Helms led the Pledge to the Flag.

VISITORS:  Jeff Spickard, Sandip Patel, Scott Freeman, Kathy Freeman, Billy Dunagan

MINUTES:  Upon motion of Mrs. Jennings, seconded by Mr. Weaver and a vote of 6 AYES and 0 NOES, the minutes of the meeting held December 20, 2010 were approved as written.  Messrs Owens, Barker, Weaver, Dr. Gates, Mrs. Hale and Mrs. Jennings voted affirmatively.

LANE ENGINEERING CONTRACT APPROVAL-PHASE 1 SEWER IMPROVEMENT:  Mr. Fenyk stated that he had reviewed the contract and agrees with all of the changes that were implemented.  The total project cost is $606,000 with a forty (40) year, fixed rate loan.  Anticipated closing date is March, 2011.  The cost breakdown is as follows:

                Construction                      $463,740              Engineer Permits             $    4,000

                Legal  Fees                          $    2,500               Inspection                           $  44,000

                Bond Counsel                    $    5,000               Contingency                       $  46,460

                Engineering                        $  40,300

Upon motion of Mrs. Jennings, seconded by Mrs. Hale and a vote of 6 AYES and 0 NOES, the contract was approved.

SIGNALIZATION PROJECT-STREET COMMITTEE MEETING:  Mayor Helms informed Council that the Street Committee will meet Tuesday, January 4, 2011 with VDOT to discuss the schedule for the signalization project.

TV CABLE COMMITTEE MEETING:  Mayor Helms informed Council that the TV Cable Committee will meet with Comcast to discuss programs and channels not currently available to customers.

FIRE COMMITTEE MEETING:  Mayor Helms reminded Council that the Fire Chief had requested a meeting to discuss equipment purchases.

EAST CHILHOWIE STREET BRIDGE:  Mr. Hicks stated that the contractor should be finished by January 7, 2011, concerning the repairs to the bridge.

HIGH LEVEL TANK REPAIRS:  Mr. Clark explained that the loan is in the amount of $49,900 at a rate of 2.5%.  He added that this amount could be converted to a grant.

SMYTH-WYTHE AIRPORT:  Mr. Scott Freeman informed Council that there is a verbal agreement concerning the construction of the new airport terminal.  Mr. Freeman will keep Council notified of any updates and changes concerning the airport.

RESCHEDULE OF COUNCIL MEETING:  Mayor Helms reminded Council that due to the holiday on January 17, 2011, Council meeting will be rescheduled to Tuesday, January 18, 2011.

Upon motion, duly seconded and vote of 6 AYES and 0 NOES, the meeting was adjourned.


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Mayor                                                                                                   Clerk